Recruiting Operations Coordinator

The Wonderful Company • Los Angeles, CA

384d • $64,480 - $68,640 • Remote

About The Position

The Recruiting Operations Coordinator will play a vital role in optimizing recruitment processes and managing the Applicant Tracking System (ATS) operations within the Talent Acquisition team. This position focuses on providing actionable insights through detailed reporting and analytics to enhance recruitment operations and support the company's goals. The role requires a detail-oriented and analytical individual who can work collaboratively in a hybrid work environment.

Requirements

• 2+ years of experience in a recruiting coordinator, analyst, administrative or related role, with a strong emphasis on ATS management and reporting.
• Experience with administrative functions including extensive scheduling, record maintenance, and clerical tasks.
• Proficiency with ATS platforms, preferably SmartRecruiters.
• Advanced Excel, Word and PowerPoint experience and ability to visualize data is required.
• Strong analytical and problem-solving skills with attention to detail.
• Meticulous attention to detail and outstanding organizational skills.
• Excellent communication and interpersonal skills with ability to work independently.
• Creativity, curiosity and drive to exceed candidate and client expectations.
• Flexibility, courage, and confidence are key.
• Ability to work with grace when juggling several tasks and have an adaptable communication style.
• Bachelor's degree and/or equivalent work experience preferred.

Nice To Haves

• Experience in a corporate environment.
• Familiarity with recruitment metrics and analytics.

Responsibilities

• Open new requisitions and enter candidates into the Applicant Tracking System SmartRecruiters (ATS).
• Coordinate and schedule interviews, communicate with candidates, and ensure a seamless interview experience.
• Prepare offer letters, confidentiality agreements, background, and reference checks.
• Prepare recruiting closeout documentation for new hire transition to Human Resources.
• Assist in the development and documentation of recruiting processes, workflows, and best practices, supporting global recruitment teams.
• Assist with the configuration, maintenance, and optimization of SmartRecruiters to support end-to-end recruitment workflows.
• Train team members on ATS functionalities and troubleshoot system issues across the enterprise.
• Ensure accurate and up-to-date data entry and integrity within the ATS.
• Help identify areas for improving workflows by gathering feedback and tracking issues.
• Support the implementation of new tools or updates to existing systems.
• Develop and maintain regular recruitment metrics and dashboards, including time-to-hire, source effectiveness, diversity hiring, and candidate pipeline health.
• Analyze recruitment data to identify trends, bottlenecks, and opportunities for improvement.
• Provide data-driven recommendations to improve hiring strategies and align them with business goals.
• Maintain calendars for recruitment-related activities, including career fairs or team meetings.
• Provide administrative support for recruitment initiatives or special projects.
• Assist with tasks such as posting job openings or updating job descriptions as needed.

Benefits

• Access to top-notch medical coverage, comprehensive vision and dental plans, and a 401k with match eligibility.
• 24/7 online physician consultations and virtual mental health resources.
• Life coaching and engaging employee community groups.
• Cash rewards for healthy habits and fitness reimbursements.
• Library of on-demand fitness videos.
• Clear paths for career progression and internal mobility.
• Extensive resources for learning and development, including leadership training and eLearning courses.
• Company-wide mentorship program to connect with colleagues.
• Training that empowers employees to learn and implement positive change in the workplace.
• Opportunities to allocate company-provided funds to charities and participate in community service projects.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Crop Production
• Education Level: Bachelor's degree
• Number of Employees: 5,001-10,000 employees