Recruiting Operations Specialist

About the position

Handshake is looking for a Recruiting Operations professional to join our growing team. Reporting to the Senior Recruiting Operations Manager, you will play a pivotal role in shaping the future of our recruiting function. As we invest in automation, optimize our recruiting technology stack, and evolve into our next stage of operational maturity, we're looking for a systems-savvy operations professional who thrives at the intersection of recruiting operations and candidate experience. This is a unique opportunity to help build scalable processes, improve data integrity, provide exceptional candidate experience, and contribute to transformative projects that will shape how we hire at Handshake. If you're passionate about efficiency, energized by technology, and ready to roll up your sleeves and take ownership, we'd love to meet you.

Responsibilities

• Assist in the implementation of a new ATS and support existing recruiting technologies, including configuration, training, and creating documentation.
• Proactively identify and implement process improvements in scheduling workflows, recruiter workflows, and recruiting operations.
• Own recruiting data integrity by conducting routine audits, analyzing trends, and developing dashboards to support decision-making.
• Build and maintain reports and dashboards to track key recruiting metrics.
• Support team members with technical issues and troubleshooting related to recruitment systems.
• Collaborate with cross-functionality stakeholders to enhance integrations, system functionality, and overall efficiency.
• Deliver a best-in-class candidate experience for executive level candidates by scheduling with speed and efficiency.
• Communicate professionally, tactfully, and empathetically with candidates, hiring managers, interviewers, recruiters, and cross-functional teams.

Requirements

• 3+ years of experience in recruitment coordination, recruiting operations, or HR operations in a fast-paced environment.
• Experience working with an ATS (e.g., Greenhouse, Ashby, Workday) and other HR technologies.
• Proficient in Google Suite (Calendar, Docs, Sheets, Slides).
• Strong problem-solving mindset, especially in systems management and process improvements.
• Excellent organizational skills, multitasking abilities, and ability to manage competing priorities.
• High attention to detail and data accuracy.
• Strong communication skills, both written and verbal.
• High level of professionalism and confidentiality.
• Experience supporting ATS migrations is a plus.

Benefits

• Equity and ownership in a fast-growing company.
• 16 Weeks of paid parental leave for birth giving parents & 10 weeks of paid parental leave for non-birth giving parents.
• Comprehensive medical, dental, and vision policies including LGBTQ+ Coverage.
• Resources for Mental Health Assistance, Employee Assistance Programs and counseling support.
• Home office stipend for you to spend during your first 3 months to create a productive and comfortable workspace at home.
• Generous learning & development opportunities and an annual stipend for you to grow your skills and career.
• Financial coaching through Origin to help you through your financial journey.
• Monthly internet stipend and a brand new MacBook to allow you to do your best work.
• Monthly commuter stipend for you to expense your travel to the office (for office-based employees).
• Free lunch provided 3x a week across all offices.
• Referral bonus to reward you when you bring great talent to Handshake.
• 401k Match: Handshake offers a dollar-for-dollar match on 1% of deferred salary, up to a maximum of $1,200 per year.
• Flexible time off policy to get out and see the world, in addition to 13 standardized holidays, and 2 additional days of flexible holiday time off.
• Parental leave coaching and support provided by Parentaly.
• Lifetime coverage up to $15K for expenses related to fertility and family forming.
• Lifestyle Savings Account: an annual stipend of $500 for purchases such as fitness classes, gym memberships, work-from-home setup, and more.