Recruitment & Project Coordinator

$60,000 - $70,000/Yr

GrowthWise Search Partners - Rocklin, CA

Full-time - Entry Level

Rocklin, CA

About the position

The Recruitment & Project Coordinator at GrowthWise Search Partners is a dynamic role that combines recruitment support with project coordination in a rapidly growing consulting firm. This position is designed for individuals who thrive in a fast-paced environment and are eager to contribute to both recruitment and operational efficiency. The coordinator will play a crucial role in supporting the recruitment team and ensuring that processes are followed, while also managing client projects and documentation.

Responsibilities

• Support the recruitment team and firm operations.
• Post recruitment recs/jobs on internal ATS jobs portal and/or external job boards.
• Schedule outreach sequences within ATS software.
• Assist with candidate sourcing and log emails, notes, and documentation in ATS.
• Prepare offer letters, interview guides, and first-level client deliverables for the recruitment team.
• Ensure proper recruitment processes are followed and documented in the ATS and files/QC checks.
• Run recruitment reports and take next steps to ensure tasks are completed.
• Master the functionalities of the ATS to create effectiveness for the firm.
• Set up new client tiles in the ATS system and close out completed tiles.
• Set up new client and client engagements in the practice management software.
• Draft invoices through the project management system to assist with the billing process.
• Assist with documenting firm processes and procedures.

Requirements

• Experience with recruitment in an agency or industry role, understanding the recruitment lifecycle.
• Exposure to an ATS software platform.
• Comfort and flexibility with change and adaptability in a small business environment.
• Ability to independently troubleshoot and thrive with minimal oversight.
• Excellent writing skills for email templates and client deliverables.
• A sense of urgency to work in a quick-paced environment.

Nice-to-haves

• Experience in business consulting or professional services operations.
• A sense of humor and a positive attitude.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• 401(k) matching
• Incentive bonuses for performance or sales contribution