Regional Executive Assistant- Midwest Region

$45,600 - $82,100/Yr

Unum - Topeka, KS

Full-time - Entry Level

Topeka, KS

5,001-10,000 employees

Insurance Carriers and Related Activities

About the position

The Regional Executive Assistant (REA) plays a crucial role in providing comprehensive administrative support to the Managing Director (MD) and the Assistant Vice President (AVP) of Regional Client Management, as well as assisting with regional office management. This position requires a deep understanding of the local office dynamics, as well as familiarity with the people, systems, and issues across other offices within the region. The REA is expected to be a key point of contact for both internal and external stakeholders, ensuring smooth operations and effective communication within the team and with clients. In this role, the REA will manage various administrative tasks, including expense management, where they will analyze monthly spending and forecast future expenses. They will also support the management team in achieving regional budget goals by providing research and resolution for budgetary questions. The REA will attend weekly regional calls, gathering and analyzing data to create reports and presentations that inform decision-making processes. The REA will coordinate schedules, meetings, and teleconferences, ensuring that all logistical aspects of regional meetings and events are handled efficiently. This includes organizing meeting materials, managing travel arrangements, and creating presentations and correspondence for external constituencies. Additionally, the REA will be responsible for maintaining data integrity within various systems, including Salesforce.com, and will serve as a subject matter expert for system access and user support. The REA will also mentor and support other administrative staff, providing training on various systems and Microsoft Office applications. They will assist with annual performance reviews and bonus programs, complete data entry tasks, and support special projects as assigned. This role is essential for maintaining the operational efficiency of the regional office and ensuring that the management team is well-supported in their efforts to serve clients effectively.

Responsibilities

• Supports expense management needs, analyzing monthly spending and forecasting.
• Attends weekly regional calls, gathering and analyzing data to create reports and presentations.
• Coordinates schedules, meetings, and teleconferences, including room setup for regional meetings.
• Plans and organizes all regional events and communicates details to key presenters.
• Makes travel arrangements and manages all travel expenses for the management team.
• Fields incoming calls from brokers and clients, providing excellent customer service.
• Creates presentations, memos, letters, manuals, agendas, and other correspondence for external constituencies.
• Gathers and compiles various sales and client management regional operating reports.
• Acts as the subject matter expert for system access and ensures data integrity for users.
• Mentors and supports other administrative staff, providing training as needed.
• Creates and manages the Region SharePoint site.
• Supports MD and RCM with annual performance review and bonus programs.
• Completes various data entry duties to support sales and marketing activities.
• Supports special projects or other tasks as assigned.

Requirements

• High School diploma required; Associates or Bachelor's degree preferred.
• A minimum of three to five years of experience in an administrative role, preferably supporting management.
• Excellent communication skills, both written and oral, and superior organization skills.
• Ability to handle confidential and sensitive information with discretion.
• Ability to work with varying levels of management and set priorities effectively.
• Excellent customer service skills and a focus on client satisfaction.
• Highly motivated and proactive, with the ability to work independently.
• Good judgment and problem-solving skills.
• Strong technology aptitude and proficiency in Microsoft Office programs: Outlook, Word, PowerPoint, and Excel.

Nice-to-haves

• Experience in a corporate environment supporting executive-level management.
• Familiarity with Salesforce.com or similar CRM systems.
• Previous experience in event planning or coordination.

Benefits

• Health, Vision, Dental insurance coverage.
• Short & Long-Term Disability insurance.
• Performance Based Incentive Plans.
• Generous Paid Time Off (PTO), including paid time to volunteer.
• Up to 9.5% 401(k) employer contribution.
• Mental health support services.
• Career advancement opportunities.
• Student loan repayment options.
• Tuition reimbursement for further education.
• Flexible work environments.