Regional Executive Assistant- Midwest Region

$45,600 - $82,100/Yr

Unum - Salem, OR

Full-time - Entry Level

Salem, OR

5,001-10,000 employees

Insurance Carriers and Related Activities

About the position

The Regional Executive Assistant (REA) plays a crucial role in providing comprehensive administrative support to the Managing Director (MD) and the Assistant Vice President (AVP) of Regional Client Management, as well as assisting with regional office management. This position requires a deep understanding of the local office dynamics, as well as familiarity with the systems, personnel, and issues pertinent to other offices within the region. The REA is expected to be a key point of contact for both internal and external stakeholders, ensuring smooth operations and effective communication across various levels of the organization. In this role, the REA will manage a variety of administrative tasks, including expense management, data analysis, and the coordination of meetings and events. The REA will be responsible for preparing reports and presentations, managing travel arrangements, and maintaining the integrity of data within various systems, including Salesforce.com. Additionally, the REA will serve as a mentor to other administrative staff, providing guidance and training as needed. This position is integral to the success of the regional team, as it supports the attainment of budget goals and enhances overall operational efficiency. The REA will also be involved in special projects and tasks that require analytical skills and attention to detail. This includes data entry, the creation of various documents, and the management of the region's SharePoint site. The ideal candidate will possess strong organizational skills, the ability to prioritize tasks effectively, and a proactive approach to problem-solving. The REA will contribute to a collaborative team environment, ensuring that all administrative functions are executed with precision and professionalism.

Responsibilities

• Supports expense management needs, analyzing monthly spending and forecasting.
• Attends weekly regional calls, gathering and analyzing data to create spreadsheets, reports, and presentations.
• Coordinates schedules, meetings, and teleconferences, including room setup for regional meetings.
• Plans and organizes all regional events and communicates details to key presenters.
• Makes travel arrangements and manages all travel expenses.
• Fields incoming calls from brokers and/or clients.
• Creates presentations, memos, letters, manuals, agendas, and other correspondence for management.
• Gathers and compiles various sales and client management regional operating reports.
• Acts as the subject matter expert for system access and data integrity within applications.
• Mentors and supports other administrative staff, providing training as needed.
• Creates and manages the Region SharePoint site.
• Supports MD and RCM with annual performance review and bonus programs.
• Completes various data entry duties to support sales and marketing activities.
• Supports special projects or other tasks as assigned.

Requirements

• High School diploma required; Associates or Bachelor's degree preferred.
• A minimum of three to five years of experience in an administrative role, preferably supporting management.
• Excellent communication skills, both written and oral, and superior organizational skills.
• Ability to handle confidential and sensitive information with discretion.
• Ability to work with varying levels of management and set priorities effectively.
• Excellent customer service skills and focus.
• Highly motivated and proactive, with the ability to work independently.
• Good judgment and problem-solving skills.
• Strong technology aptitude and proficiency in Microsoft Office programs: Outlook, Word, PowerPoint, and Excel.

Nice-to-haves

• Experience in a corporate environment supporting executive-level management.
• Familiarity with Salesforce.com or similar CRM systems.
• Previous experience in event planning or coordination.

Benefits

• Health, Vision, Dental insurance
• Short & Long-Term Disability insurance
• Generous PTO including paid time to volunteer
• Up to 9.5% 401(k) employer contribution
• Mental health support
• Career advancement opportunities
• Student loan repayment options
• Tuition reimbursement
• Flexible work environments