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Regional Office Associate (Southern Oregon)
Oregon Community Foundation - Medford, OR
posted 4 days ago
About the position
The Regional Office Associate manages the operations of the regional office located in Medford, consisting of individuals working in the Philanthropic Services (PSD) and Community Engagement and Equity (CEED) departments. The Associate manages all phases of regional event planning and is the lead staff member for multi-departmental events and projects. Responsibility for seasonal and special departmental projects that are best carried out in a regional office are included in the position duties. The Associate partners with the Regional Director in building and sustaining a great office culture and advances the delivery of the region's work with prospects, donors, nonprofits, volunteers, and legal and financial advisors. The Associate's actions have significant impact on the work and effectiveness of the region.
Responsibilities
- Maintain regional office operations including managing reception, welcoming guests, answering phones, processing mail, overseeing safety and security, handling contribution checks and legal documents, and overseeing office technology and supplies.
- Manage scheduling of regional office conference rooms for internal meetings and outside groups.
- Ensure janitorial needs of the facility are met and provide direction to janitorial staff.
- Serve as primary contact with landlord regarding security, maintenance, services, parking, signage, landscaping, and repairs.
- Provide general administrative support for staff within the regional office.
- Collaborate to organize and support statewide goals and workflow.
- Serve as the region's super-user in the CRM database, including data entry and generating reports.
- Plan, lead, or co-lead team meetings and provide other meeting support cross-departmentally.
- Assist with research, scheduling and travel, meeting preparation, and documentation of meetings.
- Execute regional events in partnership with Event Manager and other staff.
- Support events hosted by Philanthropic Services involving prospects, donors, and Professional Advisors.
- Facilitate scholarship selection committees by assisting with meeting logistics.
- Build philanthropy-specific and organizational expertise using the Foundation's website and intranet.
Requirements
- Five years' progressively responsible experience in operations, administration, and event planning.
- Two years' experience using constituent management software.
- Two years' customer service experience with a strong customer-oriented approach.
- Bachelor's Degree or equivalent experience.
- Valid driver's license and personal vehicle for regular use.
Benefits
- Paid time off
- Medical insurance
- Dental insurance
- Vision insurance
- 401k
- Disability insurance
- Life insurance
- Employee assistance plan
- Volunteer leave
- Professional development opportunities
