Registra/Database Administrator

$39,957 - $42,120/Yr

Notre Dame Preparatory - Scottsdale, AZ

Full-time - Entry Level

Scottsdale, AZ

Educational Services

About the position

The Registrar/Database Administrator at Notre Dame Preparatory is responsible for maintaining student records, transcripts, and counseling database systems under the supervision of the Director of Counseling. This role involves handling sensitive information, processing requests for transcripts, and maintaining student records in various systems, including PowerSchool and Canvas. The position requires excellent organizational skills and the ability to work collaboratively with staff and students.

Responsibilities

• Maintain student records, transcripts, and counseling database systems.
• Handle sensitive information in a confidential manner.
• Request transcripts for incoming transfer students, including international students.
• Process requests from students, other districts, colleges/universities, and employment agencies.
• Respond to inquiries from staff, educational institutions, the public, alumni, parents, and students.
• Maintain all student records in PowerSchool and Canvas, as well as hard copies.
• Complete the yearlong cycle of creating courses and records in PowerSchool and Canvas.
• Maintain Canvas pages and post announcements.
• Create the proctoring schedule for finals.
• Compile various reports and documents, such as graduation rates and academic probation.
• Assist in the attendance office and front office as needed.
• Fill in for other administrative assistants on campus as needed.

Requirements

• Proven administration or assistant experience.
• Experience with PowerSchool and Canvas.
• Knowledge of office management systems and procedures.
• Excellent time management skills and ability to multi-task and prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills.
• Proficient in Microsoft Office and Google Docs.
• High school diploma or equivalent; college degree preferred.
• Demonstrate personal self-discipline and adaptability.

Nice-to-haves

• Experience in an educational environment.
• Familiarity with student information systems.

Benefits

• Health insurance
• Dental insurance
• Vision insurance