Registrar- NM Academy Part-Time Days

Northwestern Medicine - Chicago, IL

Part-time

Chicago, IL

Hospitals

About the position

The Registrar at NM Academy plays a crucial role in maintaining student records, coordinating enrollment and registration processes, and ensuring compliance with relevant standards and guidelines. This part-time position reflects the mission and values of Northwestern Medicine and involves various administrative tasks to support the academic environment.

Responsibilities

• Manages student records including academic transcripts, enrollment agreements, and other records related to student admission and enrollment.
• Coordinates and supervises application processes.
• Oversees onboarding processes including monitoring student background checks and occupational health clearance.
• Works closely with Program Managers and Program Directors to collect and disseminate enrollment, graduation, and job placement statistics for internal and external reporting.
• Ensures graduation requirements have been met prior to graduation and prepares certificates.
• Maintains and updates the NM Clinical Schools & Programs website under the supervision of the Program Director.
• Manages student accounts including tuition, fees, and refunds.
• Develops policies and practices for registration management.
• Oversees conformity of educational record use, dissemination, and privacy of student information to legal requirements including FERPA and other applicable laws and regulations.
• Maintains contracts between the programs and collaborating organizations including clinical and academic affiliates.
• Coordinates and oversees events including graduation ceremonies.
• Assists in coordination of marketing events.
• Provides strategic input and develops recommendations for the implementation of technology applications in support of enhanced processes for students, faculty, and staff.
• Promotes and maintains effective relationships with faculty, staff, and collaborating organizations.
• Assists in the development and maintenance of policy manuals and documents.
• Manages requests for use of classroom and laboratory facilities.
• Serves as the primary contact for purchasing and payment requests.
• Assists in annual budgeting processes.
• Attends faculty, advisory committee, and ad hoc meetings and documents meeting minutes for distribution.
• Provides support for programmatic and institutional accreditation processes.
• Fulfills other duties as assigned and appropriate for the role within the institution.
• Serves as the primary contact for email and phone inquiries.

Requirements

• Bachelor's Degree in Business, Administration, Education, or related field.
• 2 years of administrative experience.
• Advanced knowledge of MS Office (Outlook, Word, Excel, PowerPoint) and ability to learn a variety of computer software.
• Strong communication, organizational, interpersonal, and problem-solving skills.
• Detail-oriented with a proven record of accountability and follow through.

Nice-to-haves

• Administrative experience at an institution of higher learning.