Remote Executive Assistant

$80,000 - $90,000/Yr

Advanced Construction Services - Norman, OK

Full-time - Mid Level

Remote - Norman, OK

Construction of Buildings

About the position

Advanced Construction Services, Inc. is seeking a highly organized and detail-oriented Remote Executive Assistant to support our executive team. This position is crucial for ensuring the smooth operation of our executive office and providing exceptional support to our leadership. The ideal candidate will have a strong background in executive support, excellent communication skills, and the ability to manage multiple priorities efficiently in a fast-paced environment. As a leader in providing comprehensive construction management and consulting services across the United States, we are committed to delivering high-quality projects that exceed our clients' expectations through innovation, expertise, and dedication. Our team of professionals is passionate about building lasting relationships and achieving excellence in every project we undertake. In this role, you will provide comprehensive administrative support to the executive team, which includes calendar management, meeting coordination, and email correspondence. You will assist in the preparation and editing of presentations, reports, and construction-related documents. Additionally, you will coordinate travel arrangements, including booking flights, hotels, and transportation. Managing and prioritizing incoming communications will be a key responsibility, as you will respond on behalf of executives when appropriate. Maintaining confidentiality and handling sensitive information with discretion is essential. You will also collaborate with internal and external stakeholders to ensure timely completion of tasks and projects, and perform other administrative duties as needed to support the overall efficiency of the executive team.

Responsibilities

• Provide comprehensive administrative support to the executive team, including calendar management, meeting coordination, and email correspondence.
• Assist in the preparation and editing of presentations, reports, and construction-related documents.
• Coordinate travel arrangements, including booking flights, hotels, and transportation.
• Manage and prioritize incoming communications, responding on behalf of executives when appropriate.
• Maintain confidentiality and handle sensitive information with discretion.
• Collaborate with internal and external stakeholders to ensure timely completion of tasks and projects.
• Perform other administrative duties as needed to support the overall efficiency of the executive team.

Requirements

• Proven experience as an executive assistant or in a similar role, preferably in the construction or related industries.
• Excellent verbal and written communication skills.
• Strong organizational and time management skills, with the ability to multitask and prioritize effectively.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, MS Teams, Slack).
• Ability to work independently and make sound decisions in a fast-paced environment.
• High level of professionalism and confidentiality.
• Strong problem-solving skills and attention to detail.