Representative, Accounts Payable

$49,920 - $56,160/Yr

United Talent Agency - Los Angeles, CA

Full-time

Los Angeles, CA

Administrative and Support Services

About the position

The Representative, Accounts Payable at United Talent Agency (UTA) is a full-time role within the corporate Accounting team, responsible for coding and processing invoices and expense reports across all divisions. This position supports the Accounts Payable Manager and ensures compliance with internal policies while maintaining accurate financial records.

Responsibilities

• Review all invoices and payment requests for appropriate documentation and approval prior to payment
• Prioritize invoices according to cash discount potential and payment terms
• Code and enter invoices into accounting system
• Process check requests and generate check runs/EFT payments
• Audit and process credit card bills
• Review/process/research employee expense reports in Concur
• Responsible for vendor set-up, 1099/W9 maintenance, and year-end processing
• Ensure internal policies and approvals are followed
• Cooperate with vendors on all AP-related matters including billing discrepancies, payments, collection issues and ensure all aged bills are cleared in a timely manner
• Maintain accurate files with thorough documentation
• Assist with month-end and year-end closing
• Perform other special projects as needed
• Assist in administering UTA's credit card program
• Liaise with all assistants and agents on various questions that arise through the T&E process and help troubleshoot issues assistants/agents
• Assist in management of P-cards and miscellaneous departmental expenses and ensure that all expenses are consistent with budgeted figures by department

Requirements

• 1+ years of Accounts Payable experience preferred
• Bachelor's Degree in Accounting or equivalent field preferred
• Must be well organized and a self-starter
• Detail oriented, professional attitude, reliable
• Proficient in Excel and Outlook, Concur and NetSuite experience a plus
• Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures
• Possess organizational and time management skills
• Research, problem solving, and resolution skills
• Thorough documentation skills
• Adept at using and implementing new technology and applications
• Adept at working in a paperless environment, including use of scanners and OCR technology
• Ability to multi-task in a demanding environment
• Ability to communicate effectively verbally and in writing
• Ability to interact with employees and vendors in a professional manner
• Ability to work independently and with a team in a fast-paced and high volume environment with emphasis on accuracy and timeliness

Benefits

• Competitive benefits and programs to support your well-being
• Access to tools, leadership, and resources to create and drive a center of excellence
• The unique opportunity to work at one of the leading global entertainment companies
• The opportunity to do the best work of your career
• Work in an inclusive and diverse company culture