Research Administration Assistant

$46,259 - $46,259/Yr

University of Florida - Gainesville, FL

Full-time - Entry Level

Remote - Gainesville, FL

Educational Services

About the position

The Research Administration Assistant at the University of Florida plays a crucial role in supporting post-award management and reporting, payroll and effort management, and pre-award administration. This position involves close collaboration with departmental research administrators and faculty to ensure compliance with research administration guidelines and efficient management of sponsored research activities.

Responsibilities

• Assist with post-award management and daily monitoring of activities such as budget transfers, incremental funding releases, and subaward monitoring.
• Enter payroll distributions and manage effort reporting in collaboration with other departmental research administrators.
• Aid in preparing proposals by gathering required documents and tracking various documentation.
• Manage and organize emails from a shared inbox, ensuring proper direction and electronic filing of communications.
• Approve reimbursements, requisitions, and travel expenses charged to sponsored accounts, ensuring compliance with policies and regulations.

Requirements

• High school diploma or GED.
• Four years of relevant experience or equivalent college coursework.
• Proficiency in Microsoft Office applications, particularly Word and Excel.
• Strong writing skills and ability to communicate effectively with faculty and staff.

Nice-to-haves

• Ability to understand and utilize problem-solving techniques.
• Ability to establish and maintain effective working relationships with internal departments and colleagues.
• Professional code of conduct appropriate for a public employee.
• Ability to work independently with established procedures.

Benefits

• Flexible work arrangements including hybrid remote work options.