Research Administration Associate - Post Award Finance

Baylor College of Medicine - Houston, TX

Full-time

Houston, TX

Educational Services

About the position

The Research Administration Associate at Baylor College of Medicine plays a crucial role in the central research administration team, focusing on post-award finance activities. This position is responsible for providing guidance and support to faculty and research teams on various post-award activities, ensuring compliance and effective management of sponsored research projects.

Responsibilities

• Provide guidance and high-quality customer service to faculty and research teams on post-award activities such as budget revisions, expenditure monitoring, financial reporting, and project closeout.
• Serve as the liaison between faculty, division administrators, the central finance office, and sponsors, ensuring smooth communication and resolution of any post-award issues.
• Assist and guide research administrators in the divisions, ensuring consistency in processes and compliance across the department.
• Monitor and review financial activities of sponsored research projects, including budget adjustments, cost transfers, effort reporting, and expenditures, ensuring they are in line with sponsor and institutional guidelines.
• Perform in-depth financial reviews to identify and resolve issues with grant accounts.
• Coordinate with pre-award teams to ensure a smooth transition of projects from proposal submission to active award management.
• Support and guide the submission of financial reports, progress reports, and other required post-award documents to sponsors.
• Work closely with department leadership to develop and implement policies, procedures, and best practices to improve efficiency and compliance in post-award operations.
• Conduct regular audits of award management processes to ensure adherence to all sponsor guidelines and institutional policies.
• Stay up to date with changes in research funding regulations and communicate these changes to faculty and staff.
• Perform other job-related duties as assigned.

Requirements

• Bachelor's degree. Certified Research Administrator certification through the Research Administrators Certification Council (RACC) may substitute for the degree requirement.
• Two years of relevant experience.

Nice-to-haves

• Advanced Microsoft Excel experience
• Experience with SAP S4 Hana, Microsoft Power BI, and other financial reporting tools
• Pre/Post-award grant management experience
• Strong leadership skills and ability to gain the confidence of faculty, staff, leaders, colleagues, etc.
• Ability to display a professional, positive attitude with strong interpersonal skills and communication skills required and must be able to work independently and collaboratively to meet deadlines
• Highly detail-oriented, self-motivated, efficient, and strong organizational skills
• Demonstrate a high degree of flexibility in accepting work assignments with the ability to effectively prioritize tasks, understand processes, and resolve issues