Research Administrator 3 (Finance)

$116,489 - $133,909/Yr

Stanford University - San Diego, CA

Full-time - Mid Level

San Diego, CA

Educational Services

About the position

The Research Administrator 3 (Finance) at Stanford University's Department of Anesthesiology, Perioperative, and Pain Medicine is responsible for managing complex faculty portfolios related to post-award sponsored research activities. This role involves supporting faculty and fellows in all financial and administrative aspects of research, ensuring compliance with university and government policies, and facilitating communication between various stakeholders. The position plays a critical role in enhancing the department's research capabilities and contributes to the overall mission of improving health through education and innovation.

Responsibilities

• Develop, prepare, revise, and finalize project budgets, and provide budget justification; obtain cost sharing commitment and support.
• Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries; advise of new regulations.
• Collaborate with Office of Sponsored Research to ensure awards are set up properly and cost-sharing requirements are fulfilled; initiate cost transfers.
• Review and approve expenditures, advise on post award spending and commitment activity, and oversee compliance related to fund and revenue.
• Develop and communicate reports supporting project status; create forecasting models, scenarios, and decision aides.
• Manage contract closeout process and audit inquiries; submit final reports and certificates.
• Interpret complex university and government policies for project and university personnel and help guide other staff in interpreting complex policies.
• Identify and implement process improvements. Participate in and lead cross campus projects. Train and advise on issues requiring specific technical expertise.
• Oversee and review work of other staff. May supervise, train and mentor other staff.
• Serve as a resource on subject area to principal investigator staff.

Requirements

• Bachelor's degree and five years of job related experience, or combination of education and experience.
• Expert knowledge and fluency of governmental regulations (e.g. FAR, A-21, A-110, A-133, CAS).
• Knowledge and ability to understand, interpret, and communicate university policies and procedures.
• Excellent oral, written, and communication skills.
• Excellent analytical skills; demonstrated proficiency in Excel and web-based tools.
• Strong accounting skills; knowledge of accounting principles.
• Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.
• Strong knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.
• Expert in project management, including managing international collaborations and complex multi-sub award contracts.
• Knowledge of personnel management, including proposing effort for and training and hiring of students, post-doctorals, academic appointments, regular staff, bargaining unit staff, and consultants, along with the circumstances appropriate for each type of position.
• Extreme attention to detail.
• Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project.
• Excellent time management and organizational skills.

Nice-to-haves

• Master's degree in accounting or finance with grants management experience in an academic environment.
• Certified Accountant or Auditor, MBA, project management certification, or similar credential desired.

Benefits

• Competitive salary based on location and experience.
• Career development programs.
• Comprehensive benefits package including health insurance, retirement plans, and more.