Research Administrator 3

University of California System - Los Angeles, CA

Full-time

Los Angeles, CA

Educational Services

About the position

Under the direction of the Department of Integrative Biology & Physiology's (IBP) Financial Services Supervisor and Chief Administrative Officer, the Fund Manager is responsible for the analysis, reconciliation, problem resolution and financial reporting of over $17,000,000 (total annual expenditures) in intramural and extramural funds. Key responsibilities are: Establish new accounts and develop and coordinate budget plans with PIs; Process and interpret contract and grant awards in compliance with University policy and agency guidelines; Review and manage purchasing, reimbursement an travel transactions; Resolve problems/discrepancies; Submit funding entry and direct retro transactions in UCPATH; Reconcile ledgers on a monthly basis; Maintain accounting files for audit acceptance; Prepare monthly detailed financial reports with projections for each PI; Prepare any reports for internal or external use and; Work with EFM to process closeouts on a timely basis. The incumbent will also work with the Financial Services Supervisor to reconcile department funds on a monthly basis. Additionally, the incumbent will be responsible for training all new fund managers, those currently in the department or will be hired in the future. Ability to practically apply principles and concepts of GAAP, OMB Circulars A-21, A-110, and other federal requirements and policies for grants, contracts, fellowships, training grants, institutional and private industry subcontracts is required. A working knowledge of UCLA's accounting principles and procedures, purchasing, travel, sales and service, recharge and equipment management policies and procedures are preferred.

Responsibilities

• Establish new accounts and develop and coordinate budget plans with PIs
• Process and interpret contract and grant awards in compliance with University policy and agency guidelines
• Review and manage purchasing, reimbursement and travel transactions
• Resolve problems/discrepancies
• Submit funding entry and direct retro transactions in UCPATH
• Reconcile ledgers on a monthly basis
• Maintain accounting files for audit acceptance
• Prepare monthly detailed financial reports with projections for each PI
• Prepare any reports for internal or external use
• Work with EFM to process closeouts on a timely basis
• Train all new fund managers

Requirements

• Advanced working knowledge of contract and grant administration
• Knowledge of policies and procedures in a large institution of higher education
• Strong organizational skills to set priorities and ability to work independently
• Demonstrated ability to efficiently operate PC computers with advanced working knowledge of MS Excel
• Demonstrated ability with university on-line financial systems/ledgers
• Familiarity with UCLA Policies and Procedures
• Excellent interpersonal skills
• Strong analytical skills to evaluate financial and personnel information practices
• Demonstrated skill in writing concise, logical, grammatically correct correspondence
• Demonstrated advanced working knowledge of accounting principles and business practices
• Demonstrated ability to prepare budgets for extramural funds
• Demonstrated ability to manage multiple project budgets

Nice-to-haves

• General knowledge of MS Word to prepare forms, correspondence, procedure manuals, and reports
• Demonstrated ability with university on-line financial systems/ledgers including Transfer of Funds (TOF), Direct Deposit of Funds, OFSR, Travel Express, Post Audit Notification, Non Payroll Expenditure Adjustment (NPEAR) and Payroll
• Familiarity with UCLA Policies and Procedures for Gift Policy Administration, Purchasing, Payroll, Travel and Entertainment, Recharge, Sales and Service, and Equipment Management

Benefits

• Benefits that start on day one
• UC Total Compensation Estimator to calculate the total compensation value with benefits