Research Administrator I/II
Fred Hutchinson Cancer Research Center - Seattle, WA
posted 4 days ago
About the position
Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington. With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world's leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world's deadliest diseases and make life beyond cancer a reality. At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. These values are grounded in and expressed through the principles of diversity, equity and inclusion. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an anti-racist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, anti-racism and inclusion.
Responsibilities
- Work closely with Sr. Manager of Research Finance to develop, monitor and track simple or basic budgets.
- Modify and maintain multiple record keeping and reporting systems for varied and complex sources of funding.
- Assist program staff with procurement processes, maintain purchasing records and resolve issues that may arise.
- Assist in reviewing and processing all invoices, purchase requests and travel reimbursements for program grants and contracts.
- Assist with monitoring effort reports, maintain program budget files and perform related data entry.
- Be responsible for monthly reconciliation of expenditures incurred on program budgets.
- Assist investigators, Sr. Manager of Research Finance and staff in resolving budget related issues.
- Conduct the clerical aspects of pre and post award activities as directed.
- Coordinate the adherence to submission timelines to ensure that deadlines are not missed.
- Assist in developing and preparing budgets for new, continuing and renewal grants and contracts.
- Develop, modify, and maintain multiple record keeping and reporting systems for varied and complex sources of funding.
- Develop, recommend, and/or establish expenditure forecasting for self-sustaining accounts.
- Prepare budget projections, reconcile expenditures, and monitor the payroll changes.
- Analyze, modify and recommend improvements in subsidiary and general fiscal record keeping systems.
- Select, develop, implement and/or modify manual or automated fiscal reporting/tracking processes.
- Work closely with Principal Investigator to develop budgets for grants, contracts, or other funding requests.
- Coordinate and review all applications submitted for grant and contract funding.
- Secure the necessary signatures for grant and contract applications.
- Consult with funding agencies to resolve problems and/or obtain approval for deviation from authorized procedures.
- Manage renewal timelines and ensure completion of regulatory documents in conjunction with IRB team.
- Identify necessary regulatory components of submissions.
- Complete or delegate key administrative tasks such as travel coordination, editing CVs and publications.
- Manage budget based on protocol for clinical trials.
- Ensure regulatory documents are in place for clinical trials.
- Responsible for Clinical Trials Billing including the creation of payment invoices.
Requirements
- High School Diploma (or equivalent).
- Some relevant administrative experience.
- Bachelor's degree in Accounting, Public Administration, or related field preferred.
- Two years experience in a research and/or non-profit organization preferred.
- Basic knowledge or experience with the process of funding mechanisms.
- Knowledge of grant submission forms and their uses.
- Two years of relevant experience for Research Administrator II.
- At least 2 years of work experience building, overseeing, and managing budgets.
- Previous work experience in grants and contracts field is preferred.
- Excellent written and verbal communication skills.
- Strong computer skills-MS Word, Access, Adobe Acrobat and advanced knowledge of Excel required.
- Demonstrated ability to multi-task in a fast-paced fiscal management environment.
- Ability to problem-solve and process information quickly with a high attention to detail.
Benefits
- Medical/Vision insurance
- Dental insurance
- Flexible spending accounts
- Life insurance
- Disability insurance
- Retirement plans
- Family life support
- Employee assistance program
- Onsite health clinic
- Tuition reimbursement
- Paid vacation (12-22 days per year)
- Paid sick leave (12-25 days per year)
- Paid holidays (13 days per year)
- Paid parental leave (up to 4 weeks)
- Partially paid sabbatical leave (up to 6 months)
