Research Administrator, Office of Sponsored Research

Broad Institute - Cambridge, MA

Full-time

Cambridge, MA

Professional, Scientific, and Technical Services

About the position

The Research Administrator position at the Broad Institute of MIT & Harvard is a vital role within the Office of Sponsored Research, focusing on research compliance and financial management support. This position encompasses all aspects of pre and post-award administration, making it essential for the successful management of research funding. The ideal candidate will have a strong background in supporting faculty in an academic research environment, with a minimum of 2 to 5 years of relevant experience. The role requires excellent organizational, problem-solving, and interpersonal skills, as the administrator will work closely with faculty, sponsors, and internal contacts to ensure the smooth operation of research funding processes. In this position, the Research Administrator will prepare grant proposals, subcontracts, and industry-sponsored proposals for a diverse portfolio of faculty investigators. This involves collaborating with faculty and sponsors to handle all aspects of pre-award administration, including proposal review, submission, and award setup. The administrator will also cultivate relationships with research administration officials at collaborating institutions, such as MIT and Harvard University, ensuring effective communication and collaboration. Post-award responsibilities include monitoring and maintaining grant management activities, providing faculty with ongoing financial reporting, and serving as the primary point of contact for compliance-related issues. The administrator will oversee sponsored research project accounts, review and reconcile charges, and work with Principal Investigators to forecast balances. Additionally, the role involves administering the salary billing process and coordinating annual budget projections with faculty and the budget office. The Broad Institute is committed to fostering a supportive and collaborative intellectual environment, making this position an exciting opportunity for those passionate about advancing biomedical research.

Responsibilities

• Prepare grant, subcontract/sub-award, and industry-sponsored proposals for faculty investigators.
• Handle all aspects of Pre-Award administration including proposal review, submission, and award setup.
• Cultivate relationships and communicate regularly with research administration officials at collaborating institutions.
• Monitor and maintain post-award grant management activities, providing ongoing financial reporting to faculty.
• Serve as the primary point of contact on compliance-related issues involving grants or contracts.
• Assist with special agreements with Broad collaborators on sponsored activities.
• Oversee sponsored research project accounts, review and reconcile charges, and forecast balances with Principal Investigators.
• Administer the salary billing process, monitoring effort and adherence to salary limitations.
• Coordinate annual budget projections with faculty and the budget office.
• Provide onboarding and ongoing pre and post-award grant administration.

Requirements

• Bachelor's degree and/or significant related experience (2-5+ years) in federal and non-federal grant administration.
• Proficient in personal computers, spreadsheets, and word processing applications, especially Google Suite.
• Knowledge of federal web-based grants management systems and enterprise financial systems is a plus.
• Excellent communication and interpersonal skills.
• Strong organizational skills and attention to detail.
• Ability to work independently with minimal supervision and respect deadlines.
• Enjoy working in a fast-paced and challenging environment.

Nice-to-haves

• Experience with grants management tools.
• Familiarity with federal regulations related to grant administration.