Research and Materials Data Migration/Information Architecture Co-op Spring 2025

$41,600 - $43,680/Yr

Mass Dept Of Transportation Office - Hopkinton, MA

Full-time - Intern

Hopkinton, MA

1,001-5,000 employees

About the position

The Research and Materials Data Migration/Information Architecture Co-op position at MassDOT involves designing a new electronic document library in Microsoft SharePoint and creating a data migration plan for transitioning active files. The role focuses on ensuring that the information architecture meets user needs and supports future growth, with key deliverables including a data migration plan and a governance plan for file management.

Responsibilities

• Evaluate current Research and Materials Section shared network folder structure.
• Interview subject matter experts to determine active vs inactive files and new document libraries needed.
• Identify inactive files/folders to be archived.
• Recommend an architecture and organization of information for shared active files in Microsoft SharePoint.
• Recommend Teams channels to facilitate ease of access to Microsoft SharePoint.
• Develop a written plan to transition active and archive files to Microsoft SharePoint.
• Develop wireframes illustrating the design, organization, and layout of the recommended architecture.
• Develop taxonomies and metadata structures to help users find and navigate content.
• Develop standard operating procedures for managing information architecture in Teams and Microsoft SharePoint.
• Develop training guides for accessing and managing files and folders in Teams and Microsoft SharePoint.

Requirements

• Knowledge of SharePoint document libraries.
• Knowledge of SharePoint administration is a plus.
• Knowledge of Microsoft Teams.
• Knowledge of UX, taxonomy, metadata structure, and information architecture design principles.
• Ability to self-motivate, schedule, and work independently managing time and resources.
• Ability to gather and analyze feedback from customers or users.
• Ability to write concisely to express thoughts clearly and develop ideas in logical sequence.
• Ability to adjust to varying or changing situations to meet emergency or changing program requirements.
• Ability to maintain accurate records.
• Ability to understand business rules and workflows.
• Ability to analyze and determine the applicability of data, draw conclusions, and make appropriate recommendations.
• Ability to work collegially in a dynamic team environment.
• Ability to lead project initiatives with cross-functional teams.
• Ability to gather information by examining records and documents and by questioning individuals.

Nice-to-haves

• Experience in UX design.
• Familiarity with AI tools for documentation enhancement.

Benefits

• Competitive hourly wage of $20 - $21.
• Opportunity to gain hands-on experience in a government setting.
• Potential for networking within the Massachusetts Department of Transportation.