Mass Dept Of Transportation Office - Hopkinton, MA

posted 26 days ago

Full-time - Intern
Hopkinton, MA
1,001-5,000 employees

About the position

The Research and Materials Data Migration/Information Architecture Co-op position at MassDOT involves designing a new electronic document library in Microsoft SharePoint and creating a data migration plan for transitioning active files. The role focuses on ensuring that the information architecture meets user needs and supports future growth, with key deliverables including a data migration plan and a governance plan for file management.

Responsibilities

  • Evaluate current Research and Materials Section shared network folder structure.
  • Interview subject matter experts to determine active vs inactive files and new document libraries needed.
  • Identify inactive files/folders to be archived.
  • Recommend an architecture and organization of information for shared active files in Microsoft SharePoint.
  • Recommend Teams channels to facilitate ease of access to Microsoft SharePoint.
  • Develop a written plan to transition active and archive files to Microsoft SharePoint.
  • Develop wireframes illustrating the design, organization, and layout of the recommended architecture.
  • Develop taxonomies and metadata structures to help users find and navigate content.
  • Develop standard operating procedures for managing information architecture in Teams and Microsoft SharePoint.
  • Develop training guides for accessing and managing files and folders in Teams and Microsoft SharePoint.

Requirements

  • Knowledge of SharePoint document libraries.
  • Knowledge of SharePoint administration is a plus.
  • Knowledge of Microsoft Teams.
  • Knowledge of UX, taxonomy, metadata structure, and information architecture design principles.
  • Ability to self-motivate, schedule, and work independently managing time and resources.
  • Ability to gather and analyze feedback from customers or users.
  • Ability to write concisely to express thoughts clearly and develop ideas in logical sequence.
  • Ability to adjust to varying or changing situations to meet emergency or changing program requirements.
  • Ability to maintain accurate records.
  • Ability to understand business rules and workflows.
  • Ability to analyze and determine the applicability of data, draw conclusions, and make appropriate recommendations.
  • Ability to work collegially in a dynamic team environment.
  • Ability to lead project initiatives with cross-functional teams.
  • Ability to gather information by examining records and documents and by questioning individuals.

Nice-to-haves

  • Experience in UX design.
  • Familiarity with AI tools for documentation enhancement.

Benefits

  • Competitive hourly wage of $20 - $21.
  • Opportunity to gain hands-on experience in a government setting.
  • Potential for networking within the Massachusetts Department of Transportation.
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