Research Contract Associate

Beth Israel Lahey Health - Boston, MA

Full-time

Boston, MA

Ambulatory Health Care Services

About the position

When you join the growing BILH team, you're not just taking a job, you're making a difference in people's lives. Reporting to the Associate Director, Sponsored Programs Contracting Office (SPC), the Research Contract Associate provides support to the central office research administration activities. Reviews and negotiates contract terms and conditions, and accepts awards on behalf of BIDMC. Creates and executes outgoing subcontracts and other agreements with collaborating institutions. Develops and maintains standard agreement templates and updates standard operating procedures as needed. Provides additional support to Research Team Directors and Research Administrators as needed.

Responsibilities

• Reviews and negotiates all incoming foundation awards, subcontracts, and other contractual agreements terms and conditions, deliverables, and reporting requirements for adherence to BIDMC, Federal and Sponsor policies and regulations.
• Prepares, negotiates, executes and distributes outgoing contracts, subcontracts and other agreements. Enters agreement status data into tracking system.
• Identifies and mitigates regulatory compliance, legal, intellectual property, and other risks.
• Works with other Research & Academic Affairs divisions as a resource for input and information as needed.
• May enter required research and financial information on a monthly basis into the Federal Funding Accountability and Transparency Act (FFATA) system for subcontract activity on awarded federal grants.
• Works with Associate Director of SPC, SPC staff and periodically with the Office of General Counsel attorneys to ensure contract language and other documents are current and conform to all applicable requirements.
• Liaises with principal investigators, the Clinical Trials Office, Technology Ventures Office, and other central research administration offices in the resolution of issues related to contract execution.
• Participates proactively in ad-hoc working groups to optimize agreement workflows, accountability, and transparency.
• May provide backup to monitoring electronic mailbox and assist the Associate Director of SPC with other assignments as needed.

Requirements

• Bachelor's degree required.
• 1-3 years related work experience required; Experience could include 1 to 2 years of direct research administration duties, which include pre-award and post-award management of grants and contracts.
• Ability to work with a varied caseload with minimal supervision, exercising strong judgment and applying the appropriate legal principles and Medical Center policies and practices to specific legal issues.
• Strong organization and time management skills with ability to multi-task while remaining detail-oriented in a highly time sensitive environment.
• Outstanding verbal and written skills proven in either a legal, University or academic medical center setting are required.
• Advanced skills with Microsoft applications which may include Outlook, Word, Excel, PowerPoint or Access and other web-based applications.

Nice-to-haves

• Knowledge of contract law, legal terms and conditions, and FAR and OMB Circulars related to sponsored research is preferred.
• Experience drafting, reviewing and negotiating research related terms and conditions with universities, academic medical centers, for-profit, non-profits, and foreign entities is preferred.