Research Enrollment Analyst

Baylor Scott & White Health - Plano, TX

Full-time - Entry Level

Plano, TX

Hospitals

About the position

The Research Enrollment Analyst at Baylor Scott & White Health plays a crucial role in the enrollment of participants in various research projects, particularly within the Cardiology department at The Heart Hospital Plano. This position operates under general supervision and is responsible for developing and executing a self-directed research project that aligns with the objectives of the Investigators and the Research Department. The analyst will coordinate non-therapeutic clinical research protocols, ensuring compliance with regulatory laws and institutional guidelines, while also assisting in more complex studies as directed by the principal investigator or supervisor. A significant aspect of this role involves maintaining communication with research participants through various channels, including phone calls, mail-outs, and the Internet, to maximize participant retention. The analyst will also be responsible for building and maintaining relationships with targeted research communities and collaborating with the Marketing team on research advertisements. Screening potential participants based on inclusion and exclusion criteria is essential, as is the management of participant data within databases, including obtaining and documenting consent forms. The Research Enrollment Analyst will ensure adherence to internal policies and procedures, as well as standards set by JCAHO and other regulatory bodies. This includes submitting necessary documentation to the Institutional Review Board (IRB) and following through to secure approvals. Participation in research meetings, literature reviews, and presentations on project progress will also be part of the role. The analyst will work closely with principal investigators to initiate research projects, establish data collection procedures, and assist in the preparation of compliance documentation. Additionally, the analyst will help maintain regulatory binders and support research physicians in developing study proposals, ensuring that appropriate billing mechanisms are in place for research-related charges. Quality control of data and collaboration with the biostatistical team for project creation are also key responsibilities.

Responsibilities

• Enroll participants in research projects under general supervision.
• Develop and work on a self-directed research project that aligns with departmental goals.
• Coordinate non-therapeutic clinical research protocols with direction from the principal investigator.
• Communicate with research participants to maintain high retention levels.
• Maintain relationships with targeted research communities and collaborate with Marketing on advertisements.
• Screen potential research participants based on inclusion and exclusion criteria.
• Enter new research participants into databases and update existing records.
• Obtain and maintain consent forms, documenting the informed consent process.
• Ensure compliance with internal policies and regulatory standards.
• Submit documentation to the Institutional Review Board (IRB) and follow the approval process.
• Attend research meetings and present project updates as requested by the Principal Investigator.
• Partner with the Principal Investigator to establish data collection procedures and protocols.
• Assist in maintaining regulatory binders and ensure appropriate study supplies are received.
• Review data for completion and quality control, preparing it for further investigation.

Requirements

• Associate's degree or 2 years of relevant work experience.
• Less than 1 year of experience in a related field.
• Proven written and oral communication skills.
• Excellent computer skills, including proficiency in Microsoft Office, Excel, and PowerPoint.
• Database experience preferred.
• Ability to establish and maintain effective working relationships.
• Ability to manage time-sensitive projects to meet deadlines.
• Phlebotomy skills preferred.

Nice-to-haves

• Experience with database management.
• Familiarity with clinical research protocols.

Benefits

• Immediate eligibility for health and welfare benefits.
• 401(k) savings plan with dollar-for-dollar match up to 5%.
• Tuition Reimbursement.
• PTO accrual beginning Day 1.