Research Enrollment Analyst

Baylor Scott & White Health - Dallas, TX

Full-time - Entry Level

Dallas, TX

1,001-5,000 employees

Hospitals

About the position

The Research Enrollment Analyst plays a crucial role in the research department by enrolling participants in various research projects and developing self-directed research initiatives that align with the goals of the Investigators and the Research Department. This position operates under general supervision and is responsible for coordinating non-therapeutic clinical research protocols, ensuring compliance with regulatory laws and institutional guidelines. The analyst will work closely with the principal investigator and/or supervisor to assist in complex studies, although they will not hold overall responsibility for these studies. A significant part of the role involves maintaining communication with research participants through various channels, including phone calls, mail-outs, and the Internet, to ensure high retention rates. The analyst will also be responsible for maintaining relationships with targeted research communities and collaborating with the marketing team on research advertisements. Screening potential research participants is another key function, which includes reviewing inclusion and exclusion criteria, entering new participants into databases, and updating existing records. The position requires obtaining and maintaining consent forms, documenting the informed consent process, and ensuring compliance with internal policies and procedures, as well as standards set by JCAHO and other regulatory bodies. The analyst will autonomously submit documentation to the Institutional Review Board (IRB) and follow the necessary processes to secure approvals. Participation in research meetings, literature reviews, and presentations on projects at the request of the Principal Investigator are also essential functions of this role. The analyst will partner with the PI to establish data collection procedures and assist in the preparation of documentation for compliance with regulations and submissions for ongoing research projects. Additionally, the analyst will help maintain regulatory binders, assist research physicians with study proposal development, and ensure appropriate billing mechanisms are in place for research charges. They will also review data for completion and quality control, preparing it for further investigation, and may work with the biostatistical team to create projects.

Responsibilities

• Enroll participants in research projects under general supervision.
• Coordinate non-therapeutic clinical research protocols in compliance with regulatory laws and institutional guidelines.
• Communicate with research participants via phone, mail, and Internet to maintain participant retention.
• Maintain relationships with targeted research communities and work with marketing on research advertisements.
• Screen potential research participants by reviewing inclusion and exclusion criteria.
• Enter new research participants in the database and update existing records.
• Obtain and maintain consent forms and document the informed consent process.
• Ensure compliance with internal policies, procedures, and regulatory standards.
• Submit documentation to the Institutional Review Board (IRB) and follow the approval process.
• Attend research meetings, read assigned literature, and present projects as requested by the Principal Investigator.
• Partner with the Principal Investigator to establish data collection procedures and assist with documentation for compliance.
• Assist in maintaining regulatory binders and ensure appropriate study supplies are received before and during the study period.
• Review data for completion and quality control, preparing it for further investigation.
• Work with the biostatistical team as needed to create projects.

Requirements

• Associate's degree or 2 years of work experience above the minimum qualification.
• Less than 1 year of experience in a related field.
• Proven written and oral communication skills.
• Excellent computer skills, including proficiency in Microsoft Office, Excel, and PowerPoint.
• Database experience preferred.
• Ability to establish and maintain effective working relationships.
• Ability to manage time-sensitive projects to meet deadlines.
• Phlebotomy skills preferred.

Nice-to-haves

• Experience in Phlebotomy.
• Experience with database management.

Benefits

• Health insurance
• Paid time off
• Tuition reimbursement
• 401(k) savings plan with dollar-for-dollar match up to 5%
• PTO accrual beginning Day 1