Research Foundation Senior Administrative Assistant - Office of Research Programs

$50,000 - $53,000/Yr

State University of New York - Syracuse, NY

Full-time - Entry Level

Syracuse, NY

Educational Services

About the position

The Senior Administrative Assistant position at the Office of Research Programs (ORP) provides essential administrative and secretarial support to the Vice President for Research (VPR) and the ORP team. This role involves a variety of tasks including managing office operations, supporting grant proposal preparations, and liaising with various departments to enhance research visibility and compliance.

Responsibilities

• Perform a variety of activities in support of ORP functional areas such as proposal submission, finance, purchasing, and human resources.
• Assist department staff with grant proposal preparation as needed.
• Work with SUNY Research Foundation business systems to generate queries and reports.
• Analyze and summarize data using Excel.
• Provide general administrative support to VPR, including scheduling, email management, and written communications on behalf of the VPR.
• Responsible for reception of guest walk-ins and incoming phone calls.
• Hire and supervise student work-study staff.
• Maintain office supply inventory.
• Manage office procurement card and procurement card reconciliation.
• Manage department communications for VPR and staff.
• Support the administration of a variety of internal and external award programs, workshops, and campus research visibility activities.
• Liaison with the Office of Communications regarding research outreach, press releases, and managing the ORP social media accounts.
• Administrative coordination between VPR and research-related compliance and governance committees.
• Provide other program support as directed.

Requirements

• Minimum of 3 years progressive experience in an office setting or a combination of higher education and experience.
• Advanced skills with complex computer applications (Microsoft products and software, e.g. Outlook, MS Teams, Word, Excel).
• Highly organized and detail-oriented.
• Strong communicator (verbal and written).
• Efficient at managing time.
• Customer-focused.
• Technologically savvy.
• Problem solver.

Benefits

• Healthcare
• Dental insurance
• Vision insurance
• Pension plans
• Competitive pay
• Generous paid time off
• Life insurance
• Long-term disability insurance