Research Grants Analyst

Hackensack Meridian Health - Hackensack, NJ

Full-time

Hackensack, NJ

Hospitals

About the position

The Research Grant Analyst at Hackensack Meridian Health plays a crucial role in managing the organization's grants program, focusing on both pre- and post-award funds management. This position is essential for ensuring that all aspects of post-award processes are handled efficiently and effectively. The analyst will be responsible for preparing and reviewing budgets, conducting general ledger grant and expense analysis, and submitting monthly, quarterly, and annual grant expense reports. Additionally, the analyst will assist the finance department during year-end audits and Uniform Guidance audits, ensuring compliance with all relevant regulations and requirements. In this role, the Research Grant Analyst will establish standards and deadlines for grant proposals or applications, reviewing them for completeness and compliance with grant terms. The analyst will also review and approve awards, developing processes for delivering funding to successful applicants. A key responsibility includes managing the disbursement of funds to recipients, ensuring that all expenditures remain within allowable amounts. The analyst will maintain comprehensive records related to fund sources, balances, and disbursements, and will assist recipients with proposals, applications, and program budgeting and reporting. The analyst will prepare financial grant reports and invoices for both public and private grant programs, as well as clinical trials when applicable. This includes ensuring the appropriate receipt of funds specific to each grant or clinical trial and managing open receivables effectively. Monthly recording of all research and grant revenue and expenditures is required, along with detailed analysis of each clinical trial fund and each Federal/State/Private Foundation grant to ensure proper documentation. Furthermore, the Research Grant Analyst will prepare Research Division Financial Statements for review and distribution to Network Leadership on a monthly basis. They will also provide status updates on specific grants and clinical trials, collaborating with Research Administration and Principal Investigators as necessary. Adherence to Hackensack Meridian Health's organizational competencies and standards of behavior is expected in all duties and projects assigned.

Responsibilities

• Establishes standards and deadlines for grant proposals or applications, and reviews proposals or applications for completeness and compliance with grant terms.
• Reviews and approves awards and develops processes for delivering funding to successful applicants.
• Pays funds to recipients, ensuring that expenditures are within allowable amounts.
• Maintains records related to fund sources, balances, and disbursements.
• Assists recipients or applications with proposals, applications, or program budgeting and reporting.
• Handles all financial responsibilities relating to Research Grant Administration (pre and post-award).
• Prepares financial grant reports and invoices for public and private grant programs and clinical trials, if applicable, for internal review and submission to public and private agencies as required.
• Ensures that appropriate receipt of funds specific to each grant/clinical trial are collected and open receivables are managed properly.
• Records, on a monthly basis, all research and grant revenue and expenditures. Analyzes each clinical trial fund and each Federal/State/Private Foundation grant to supporting documentation.
• Prepares other financial reports as required, including financial reports to Principal Investigators.
• Ensures that monthly Time & Effort sheets are submitted from Program Managers through PeopleSoft Time and Labor and reconciles to actual grant reporting.
• Maintains database of all capital purchases funded with Federal/State grant monies and communicates this information to Accounting Team to ensure items are included in the PeopleSoft Asset Management System.
• Works with Research Administration, Principal Investigators, and others to ensure that departmental budgets are completed properly each year.
• Prepares Research Division Financial Statements for review by Manager and distribution to Network Leadership monthly.
• Reviews and provides status updates of specific grants and/or clinical trials with Research Administration, Principal Investigators and others as necessary.
• Other duties and/or projects as assigned.

Requirements

• Bachelor's degree in Finance/Accounting or a related area and 3 years of experience in grants & contracts or in a related area; or equivalent 5 years of experience in grants & contracts or in a related area and High School diploma, general equivalency diploma (GED), GED equivalent programs, and/or other Vocational degrees/certificates.
• Strong analytical and problem solving skills.
• Excellent written and verbal communication skills.
• Proficient computer skills that include but are not limited to Microsoft Office and/or Google Suite platforms.

Nice-to-haves

• Clinical research experience.

Benefits

• Full-time position with benefits
• Standard hours per week: 40
• Day shift from 8:30 a.m. to 5:00 p.m.
• No weekends required
• No on-call required
• No holidays required