Research Project Coordinator I

Tufts Medicine - Boston, MA

Full-time - Entry Level

Boston, MA

Ambulatory Health Care Services

About the position

The Research Project Coordinator I plays a crucial role in supporting research and development initiatives within Tufts Medicine. This entry-level position focuses on project management and administrative assistance, ensuring effective communication among stakeholders involved in research activities. The coordinator will oversee the design and implementation of research processes, manage timelines, and facilitate meetings, all while maintaining compliance with hospital policies and enhancing the overall research environment.

Responsibilities

• Provides support to stakeholders through creating project plans and timelines related to research activities.
• Creates the agenda, summaries, and tracks action items for committee meetings.
• Compiles and curates content for communications.
• Promotes activities through maintaining social outlets.
• Organizes and maintains the list of active IRB protocols to better understand the landscape of research, find better ways to enhance enrollment, and create additional awareness of studies.
• Prioritizes meetings and resolves conflict by calling calendar issues to the Research Sponsor's attention.
• Coordinates seminars and special events, develops and manages budgets, organizes guest speaker itineraries and travel arrangements, plans agendas and event schedules, prepares all correspondence required, and maintains meeting material files.
• Develops and maintains effective working relationships with senior administration and medical staff necessary to carry out the goals, objectives, and initiatives of the Executive Director.
• Ensures compliance with established hospital policies, quality assurance programs, safety and infection control policies and procedures.
• Provides recommendations for system improvements and works with leadership to implement as needed.
• Prepares marketing materials for meetings and conferences; assists with the tenor, nature, and content of both the newsletter and website.
• Creates reports and presentations.
• Maintains files and cost tracking spreadsheets.
• Utilizes good judgment to determine what questions or routine issues can be dealt with while keeping them abreast of all activity.
• Actively follows-up on action items to ensure that deadlines are met as needed and progress is being made toward achieving milestones.
• Staffs all Scientific Advisory Board Committees including the Development Core, Statistical Core, and Clinical Trial Central Research Coordinator Core.
• In conjunction with the Research Sponsors, solicits information and materials, reports on accomplishments, compiles publication, research grant, and clinical trial lists, arranges photos to be shot per specific issue, builds the team calendar which includes the deadlines for abstract submissions and conference/seminar registrations, and oversees the overall operations of creating the publication.
• Drafts and publishes content on behalf of the Executive Director while coordinating with the marketing and public relations teams to ensure that output is effective and appropriate under hospital policy.
• Arranges travel (both national and international), hotel reservations, passports and visas, etc., and prepares detailed itineraries for all travel.

Requirements

• Bachelor's degree.
• Two (2) years of related experience.

Nice-to-haves

• Prior experience in academic or medical research experience.