Residency Program Coordinator (Residency/Fellowship Program Coordinator 2)

$88,010 - $108,049/Yr

Stanford University - Palo Alto, CA

Full-time - Entry Level

Palo Alto, CA

Educational Services

About the position

The Residency Program Coordinator at Stanford University's Department of Ophthalmology is responsible for supporting the daily operations of the residency and fellowship programs. This role involves coordinating with various hospitals and departments to facilitate the learning experience of residents and fellows, ensuring compliance with accreditation standards, and managing recruitment and evaluation processes.

Responsibilities

• Independently implement, administer and evaluate day-to-day activities of residency/clinical fellowship program(s).
• Act as key contact for the program to interpret and apply complex policies, procedures and program guidelines.
• Review exceptions to policies to determine if exceptions are allowable.
• Identify, troubleshoot and report compliance issues and assist in correcting situations.
• Initiate and manage the annual recruitment, onboarding and offboarding processes, including coordinating all interviews and collecting feedback on applicants.
• Summarize ratings and provide recommendations to program director and selection committee.
• Participate in ranking meetings and provide feedback on strengths/suitability of applicants.
• Communicate requirements to newly matched residents.
• Administer appointments to the hospitals/university.
• Manage the residency/clinical fellowship and faculty evaluation process by establishing and executing project plans, timelines, and objectives.
• Present analysis of programs and evaluations.
• Develop, distribute, maintain and analyze the resident rotation, vacation and leave schedules based on accreditation requirements.
• Ensure compliance with accreditation, licensing board, professional association, ACGME requirements, GME Office requirements for the residency curriculum.
• Ensure interns are credentialed before starting any rotation.
• Act as a liaison and advocate in support of residents and hospital administration.
• Establish relationships and act as a liaison to other hospitals, internal departments, and divisions regarding resident recruitment and orientation.
• Manage the goals and objectives for fellows' rotations through other clinics.
• Assist with budget activities for various residency activities, including monitoring expenses.
• Plan annual events, organize meetings, and assist in the preparation for ACGME Site Visits and internal reviews.
• Develop brochures, invitations, or advertisements for events/lectures.

Requirements

• Bachelor's degree and two years of relevant experience, or combination of education and relevant experience.
• Ability to work independently and coordinate multiple assignments with fluctuating priorities.
• Excellent organizational and analytical abilities.
• Demonstrated good judgment in all areas of responsibility.
• Agile and quick learner who can adapt easily to Stanford specific software and clinically related software.
• Demonstrated ability to work well independently and take initiative while problem solving.
• Excellent oral and written communication skills.
• Ability to work with all levels of faculty and staff, exhibiting significant diplomacy.
• Excellent customer service skills and ability to adapt to changing work environment.
• Proficient with Excel, Word and other applications required.
• Ability to learn, understand and apply ACGME or other subspecialties guidelines.

Benefits

• Comprehensive rewards package including health insurance, retirement plans, and paid time off.
• Flexible work arrangements including hybrid eligibility.