Residential Program Coordinator

$58,500 - $61,000/Yr

Abilities First - Poughkeepsie, NY

Full-time - Mid Level

Poughkeepsie, NY

Nursing and Residential Care Facilities

About the position

The Residential Program Coordinator at Abilities First, Inc. plays a crucial role in overseeing the daily operations of residential programs for individuals with developmental disabilities. This position is responsible for ensuring that program services are effectively implemented by staff, fostering a supportive and inclusive environment for residents. The coordinator will demonstrate a deep understanding of the needs of developmentally disabled adults and will be committed to enhancing their quality of life through various habilitation services. The role requires flexibility, as the coordinator will be on-call and must be prepared to provide assistance as needed. The coordinator will maintain oversight of designated residential programs, ensuring compliance with state and federal regulations. This includes assisting in the development of the annual budget, recruiting and selecting qualified staff, and ensuring that staff receive adequate supervision, training, and evaluation. The coordinator will also be responsible for developing and maintaining policies and procedures specific to the programs, ensuring that existing agency policies are consistently followed. In addition to administrative duties, the coordinator will engage in direct care responsibilities as needed, providing crisis management and ensuring that the physical environment of the residences is well-maintained. The role involves effective communication with staff, residents, and community agencies to ensure that individual program goals are met and that residents receive the necessary support for their development. The coordinator will act as a role model for both staff and residents, maintaining confidentiality and adhering to ethical standards in all interactions.

Responsibilities

• Maintain oversight of designated residential programs as assigned by the Director, ensuring adequate and timely provision of services to residents as specified by regulations.
• Ensure compliance with applicable State and Federal regulations specific to their programs.
• Assist in the development and preparation of the annual budget as requested.
• Recruit and select qualified staff.
• Develop and maintain effective working relationships with program staff to assure continuous and effective operation of the program.
• Ensure adequate, timely supervision, training, and evaluation of staff assigned to their program, in conjunction with appropriate managerial staff.
• Develop and maintain policies and procedures specific to their programs as requested and necessary.
• Ensure that existing agency policies and procedures are consistently followed and applied by staff.
• Ensure bi-monthly Fire Evacuation training is completed with direct support staff.
• Complete Quarterly Internal Audits of assigned programs to ensure all required documentation for billing elements are completed and verify all required documentation is present in each individual's main-file book.
• Review Precision Care weekly to ensure the completion of daily documentation, as well as monthly and annual documentation.
• Ensure the appropriate management of monies and other resources allocated to the program, including resident accounts and petty cash.
• Supervise and monitor expenditures specific to the program.
• Periodically review residences to ensure adequate maintenance and housekeeping systems.
• Ensure Monthly Maintenance Checklists are being completed by the Program Manager and/or designee.
• Ensure Monthly Vehicle Mileage documentation is submitted monthly.
• Assume direct care duties as indicated by the needs of the program.
• Ensure that maintenance and physical plant needs are communicated to appropriate personnel.
• Provide crisis management as necessary by providing 24-hour on-call oversight via agency cell-phone to ensure program support.
• Oversee and monitor staff schedules and payroll by reviewing payroll documents, preparing shift schedules, accounting reports, and any other essential information to ensure adequate coverage and effective use of staff time.
• Communicate effectively with collateral agencies and members of the community in a professional manner.
• Coordinate staff meetings; participate in meetings and committees as necessary.
• Coordinate all aspects of the residents' life to facilitate habilitation, including monitoring of on-and-off site programs and activities.
• Ensure the facilitation of required case reviews for all residents in the program, in conjunction with other programs, to ensure compliance with state and federal regulations.
• Ensure all recommendations for services to the resident are presented and considered at team meetings, and that follow-up on same recommendations is timely and documented appropriately.
• Act as an appropriate role model for staff and residents.
• Provide for and maintain confidentiality of residents and their families.
• Ensure timely completion of the required reports and any other pertinent assessments as necessary.
• Participate in the screening process and selection of appropriate candidates for service.
• Adhere to agency Code of Legal and Ethical Behavior, ensuring all employees perform their responsibilities according to ethical and legal standards.
• Follow all agency policies and procedures and demonstrate continuous regard for personal safety and the safety of others.

Requirements

• Bachelor's Degree in Human Services or related field preferred.
• Minimum five years experience working with adults with developmental disabilities in a residential setting required.
• Previous Residential Manager or other demonstrated administrative experience in a not-for-profit preferred.
• Current NYS driver's license, free of moving violations (Amendable to Class E); deemed acceptable by the insurance carrier.
• Ability to lift up to 50 lbs., bend, squat, turn in the knees, pivot and grasp with both hands.
• Ability to stand and walk for extended periods of time.
• Possess verbal and written communication skills in English to ensure adequate regulatory documentation.

Nice-to-haves

• Experience in a supervisory role within a residential program setting.
• Knowledge of state and federal regulations regarding residential services for individuals with developmental disabilities.
• Experience with budget preparation and financial management.

Benefits

• Dental insurance
• Tuition reimbursement
• Vision insurance
• Paid vacation, sick time, holidays and personal time
• Health insurance
• Increased earning potential with paid learning through the College of Direct Support
• Retirement plan
• On Demand Payment - work today, get paid tomorrow!