Residential Project Coordinator

Nor-Son Custom Builders, Inc. - Baxter, MN

Full-time

Baxter, MN

About the position

The Residential Project Coordinator at Nor-Son Custom Builders, Inc. is responsible for supporting multiple team members throughout the construction project lifecycle. This role involves managing contracts and finances while ensuring high levels of customer service. The coordinator will handle various administrative tasks, including project setup, invoicing, and communication with clients and subcontractors.

Responsibilities

• Provide administrative support to the project team.
• Manage all contractual and administrative procedures including project set-up, invoicing, and project closing processes.
• Enter subcontractors and suppliers into systems and maintain accurate electronic files.
• Review vendor invoices prior to project manager approval.
• Verify contract totals for subcontractors and material purchase orders.
• Prepare and track change orders and proposal requests.
• Prepare Operations & Maintenance Manuals for owners.
• Assist with permit applications.
• Support the bidding/estimating process by acquiring necessary bid documents and distributing plans.
• Draft proposal letters as necessary.
• Handle call lists and follow-up for invitations to bid and maintain plan-holders lists.
• Verify contracts meet insurance and other requirements.
• Archive jobs and organize meetings, preparing meeting minutes.
• Communicate verbally and in writing with clients, architects, subcontractors, and other resources to ensure customer satisfaction.

Requirements

• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Proficiency in database and filing systems.
• Ability to adapt to new procedures and technologies.

Nice-to-haves

• Experience in construction project management.
• Familiarity with contract management and financial processes.

Benefits

• Equal Opportunity Employer