Retail Operations Coordinator

Pendleton Woolen Mills - Portland, OR

Full-time - Entry Level

Portland, OR

Apparel Manufacturing

About the position

The Retail Operations Coordinator at Pendleton Woolen Mills is responsible for supporting the growth and profitability of the Retail division by planning, assisting, and executing various tasks and projects. This role serves as the corporate point of contact for all retail store operations, including purchasing, inventory management, and vendor coordination. The coordinator will also manage store supplies, invoices, and training materials, ensuring efficient operations across retail locations.

Responsibilities

• Purchase and ship store supplies to retail store locations.
• Manage all non-sellable store supplies inventory and equipment.
• Input store supply orders in NetSuite to create transfer orders to stores.
• Manage store inventory claim tracker and communicate product quality issues to planners.
• Coordinate and approve store related invoices, submit and replenish store's petty cash, and process expense reports for payment.
• Reconcile divisional purchases on credit, submit and issue check advances as needed.
• Review and log maintenance invoices and collection of certificate of insurance.
• Interface with vendors for production of store packaging supplies.
• Monthly analysis and forecasting of inventory usage.
• Identify potential cost savings, update available store supplies ordering lists as needed.
• Produce and distribute store reports including annual Store Square Footage reports, monthly Sales to Profit reports, and weekly store payroll reports.
• Update store locations on the company website and manage Google business listing activities.
• Manage the Yext subscription.
• Create, update and distribute store manuals, training directives, and instructions.
• Maintain and publish all store contact lists and corporate contact information.
• Assist with new store opening needs including supply set up and utility account management.
• Coordinate employee recognition events, store events, and retail division meetings.
• Assist with store's annual physical inventory and cycle counts.
• Google Drive maintenance for new stores and employees.

Requirements

• Bachelor's Degree or four years of relevant experience.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook, Adobe Acrobat).
• Knowledgeable in retail POS and order management software systems.
• Prior retail stores experience preferred.

Nice-to-haves

• Experience with NetSuite or similar inventory management software.
• Strong analytical skills for inventory forecasting and reporting.

Benefits

• Competitive salary range of $62.6K - $79.2K per year.
• Flexible working schedule.
• Opportunities for professional development and training.