RSLP-MA San Bernardino Engineering Center Chief of Staff

Arctic Slope Regional Corporation - San Bernardino, CA

Full-time

San Bernardino, CA

Support Activities for Mining

About the position

The Engineering Center Chief of Staff plays a vital role in supporting the planning, implementation, and evaluation of various tasks and initiatives within the organization. This position requires exceptional coordination, communication, and administrative skills to ensure the successful execution of programs, collaborating with stakeholders, managing timelines, and providing administrative support to meet program objectives.

Responsibilities

• Work with the facility Lead Engineer in managing various administrative responsibilities and streamlining workflows.
• Assign and verify project charging guidance to subject matter experts (SMEs) and approve timecards weekly.
• Coordinate SME meeting support and travel with program office and subcontractor; correct and approve expense reports for travel.
• Communicate corporate policy directives and verify that required training and performance evaluation tasks are performed timely.
• Assist employees with questions regarding benefits, travel procedures, visit requests, and IT services.
• Develop and codify procedures for new employee onboarding, service requests, and time charging guidance.
• Work directly with the offsite Program Management Team to ensure program tasks align with organizational objectives.
• Provide administrative support, including scheduling meetings, preparing materials, and organizing logistics for program activities.
• Support the San Bernardino team with contractual deliverables to the Government customer and from stakeholders to ASRC.
• Monitor project timelines to help prevent manning resource allocation conflicts.
• Maintain program documentation, including program files, participant records, and correspondence.
• Assist in budget development and monitoring, ensuring proper allocation of resources.

Requirements

• Proven experience in team coordination, administration, or a related role.
• Proficiency in Microsoft Office Suite and project management software.
• Experience in data collection, analysis, and report writing.
• Knowledge of project management and/or engineering methodologies is a plus.
• Familiarity with productivity tools such as Jira, Confluence, and web application management desired.
• Bachelor of Science degree, preferably in an engineering science preferred.
• 10 years or more aerospace experience with launch program management experience required.
• Experience in the design or development of launch systems is highly desired but not required.
• Program management and/or project management experience is required.
• Familiarity with IV&V activities and responsibilities of integrated project teams desired.
• Must have experience working with the DoD.
• Active Secret Clearance is required; Top Secret is desired.

Nice-to-haves

• Experience in the design or development of launch systems is highly desired but not required.
• Familiarity with IV&V activities and responsibilities of integrated project teams desired.

Benefits

• Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled