Sales Administrative Assistant $29 per hour

$60,320 - $60,320/Yr

Sun Hill Properties - Los Angeles, CA

Full-time - Entry Level

Los Angeles, CA

Accommodation

About the position

The Administrative Sales Assistant plays a crucial role in supporting the sales team by managing various administrative tasks, coordinating communications, and facilitating sales processes. This position is essential for maintaining smooth operations and assisting sales representatives in achieving their targets, including managing room blocks, contracts, and schedules, as well as preparing sales proposals and reports.

Responsibilities

• Provide comprehensive administrative support to the sales team
• Assist in preparing sales proposals and presentations
• Maintain and update sales databases and customer relationship management (CRM) systems
• Track and report on sales activities and performance metrics
• Coordinate and schedule sales meetings, client calls, and presentations
• Prepare, proofread, and distribute sales-related documents
• Manage incoming and outgoing correspondence
• Organize and maintain filing systems (both digital and physical)
• Process and track sales contracts and agreements
• Prepare expense reports and sales documentation
• Handle initial client inquiries and route them to appropriate sales representatives
• Schedule client meetings, site visits, and consultations
• Respond to basic client requests and provide preliminary information
• Maintain professional and responsive communication with potential and existing clients
• Manage sales team calendars and scheduling
• Coordinate travel arrangements for sales representatives
• Arrange meeting logistics, including conference rooms and equipment
• Prepare meeting materials and support documentation
• Deliver information and messages with clients while they are in-house
• Purchase gifts for clients as directed; deliver packages and faxes
• Assist Managers in site inspection and tradeshow preparation, obtaining showrooms
• Compile sales reports and performance dashboards
• Enter and update sales data accurately
• Generate weekly, monthly, and quarterly sales reports
• Assist in tracking sales targets and key performance indicators

Requirements

• High school diploma required; College Bachelor's Degree preferred
• Minimum of 2 years Hotel or other hospitality experience required
• Ability to read and write the English language proficiently and in a clear manner
• Comfortable working with computers and office equipment
• Ability to sit, stand and walk for extended periods (up to 8 hours)
• Occasional lifting of office materials (up to 20 pounds)
• Ability to bend, stoop, and reach frequently
• Manual dexterity

Nice-to-haves

• Experience with Hilton and Marriott preferred

Benefits

• 401(k) 5% Match
• Dental insurance
• Flexible spending account
• Free parking
• Health insurance
• Paid time off
• Vision Insurance
• Complimentary employee meals
• Bus transit reimbursement