Unclassified - Oklahoma City, OK
posted 4 months ago
The Sales/Booking Coordinator position is a vital role within the Oklahoma City Convention Center, primarily responsible for managing sales efforts related to short-term meetings, conferences, banquet functions, and non-profit events. Under general supervision, the coordinator acts as a liaison between the facility and clients, ensuring that all client requirements are met while adhering to facility rules, regulations, and policies. This role requires close collaboration with Event Services and Catering teams, as well as with Visit OKC and hotel sales personnel to promote the facilities effectively. The coordinator will initiate contact with prospective users of the convention center, following up on event leads and developing a sales strategy focused on short-term business, specifically targeting events with 500 or fewer attendees. The position demands meeting or exceeding sales projections, schedules, and timelines while coordinating promotional activities to enhance local event bookings. The coordinator will also be responsible for submitting proposals, managing client databases, conducting facility tours, and negotiating sales contracts. Utilizing the Momentus event management software, the coordinator will maintain the booking calendar, organize event documentation, and ensure that all pertinent information is readily available. In addition to these responsibilities, the Sales/Booking Coordinator will be required to work extended and irregular hours, including nights, weekends, and holidays, as needed. The role may also involve training staff on the use of booking software and ensuring effective communication between departments to facilitate smooth operations.