Sales Operations Coordinator

Republic National Distributing Company - Jacksonville, FL

Full-time - Entry Level

Jacksonville, FL

Merchant Wholesalers, Nondurable Goods

About the position

Republic National Distributing Company (RNDC) is a family-owned business with a rich history that dates back before Prohibition, evolving into one of the largest wine and spirits wholesalers in the nation. The Sales Operations Coordinator plays a pivotal role in ensuring the smooth functioning of our sales operations by meticulously compiling and maintaining essential records while providing vital clerical support. This position is critical to the overall efficiency of the sales team and the organization as a whole. In this role, you will be responsible for processing all EDI sales orders and coordinating large chain orders and warehouse orders. You will maintain information and prepare reports as directed, utilizing our software system (OnBase) to scan delivery invoices and pickups for record keeping. Additionally, you will collect and provide necessary materials for audits, including internal audits, independent audits, customer history, TABC, and sales audits. You will also process and log sales representatives' deliveries, maintaining accurate records for audit purposes. The Sales Operations Coordinator will be responsible for ordering and distributing office and janitorial supplies, filing and maintaining correspondence and other records, and researching wine vintages in conjunction with the warehouse as requested. Furthermore, you will provide relief coverage for receptionist duties when needed and perform other administrative duties as assigned. This role is essential for supporting the sales team and ensuring that all operations run smoothly and efficiently.

Responsibilities

• Process all EDI sales orders
• Process and coordinate large chain orders and warehouse orders
• Maintain information and prepare reports as directed
• Utilize software system (OnBase) to scan delivery invoices and pickups for record keeping
• Collect and provide necessary materials for audits: internal; independent; customer history, TABC; sales audits
• Process and log sales representatives' deliveries, and maintain records of deliveries for audit
• Responsible for the order and distribution of office/janitorial supplies
• Files and maintains correspondence and other records
• Research wine vintages in conjunction with warehouse as requested
• Provides relief coverage for receptionist duties, where needed
• Other administrative duties as assigned.

Requirements

• High school diploma or general education degree (GED)
• One to three months related experience and/or training; or equivalent combination of education and experience.

Nice-to-haves

• Previous experience in the Wine and Spirits industry
• Industry certifications to include: CSW, CSS, WSET, Court of Master Sommeliers, Sake Specialist

Benefits

• 401(k) with company matching
• Medical, dental and vision benefits
• Generous paid time off program - work your way up to 5 weeks of PTO a year with the ability to carryover unused PTO
• Paid volunteer time
• Paid parental leave
• Paid caregiver leave
• Fertility benefits
• Paid training
• Company paid life insurance, short-term disability, and company-paid holidays
• Associate resource groups, and diversity, equity, and inclusion programs available for all associates