School Administrative Services Assistant II, III, IV - Kaiser High

Hawaiʻi State Department of Education - Honolulu, HI

Full-time - Entry Level

Honolulu, HI

About the position

The School Administrative Services Assistant position at Kaiser High School involves providing comprehensive administrative support to the principal and the school. The role encompasses a variety of clerical and office management tasks, ensuring efficient operation of the school's administrative functions. The position is available at three levels (II, III, IV) based on experience and qualifications, with responsibilities increasing with each level.

Responsibilities

• Assists the principal with daily administrative services functions.
• Plans, supervises, and provides office support and related services.
• Greets and assists callers, determining their needs and directing them appropriately.
• Answers inquiries regarding school policies, regulations, and procedures.
• Contacts parents, governmental agencies, and community groups for information dissemination.
• Reviews and distributes incoming correspondence and materials.
• Composes routine and special letters for the principal.
• Informs the principal of urgent matters requiring attention.
• Establishes and maintains organized office files.
• Maintains personnel records for staff and processes payroll.
• Registers students and maintains student records.
• Collects cash and maintains fiscal records, summarizing financial data.
• Prepares and submits purchase orders and requisitions, checking received goods against invoices.
• Maintains inventory records and performs physical inventory checks.
• Assists student clubs and organizations with record keeping and purchases.
• Gathers and compiles information for reports for the business office and student services.
• Operates and maintains standard office machines.
• Types letters, reports, schedules, and other materials.
• Cuts stencils, duplicates, and distributes various materials.
• Instructs and reviews the work of students assigned to the office.

Requirements

• Graduation from high school is required.
• 2 years of general experience and 1 year of specialized experience for School Administrative Services Assistant II.
• 2 years of general experience and 2 years of specialized experience for School Administrative Services Assistant III.
• 2 years of general experience and 3 years of specialized experience for School Administrative Services Assistant IV.
• Experience in a Hawaii public school setting as a chief clerical assistant to the principal is preferred.
• Ability to type accurately at a rate of 40 net words per minute.

Nice-to-haves

• Successful completion of a one-year clerical or business curriculum may substitute for one year of general experience.
• Successful completion of a two-year clerical or business curriculum may substitute for two years of general experience.

Benefits

• Full-time employment with a competitive salary.
• Potential for temporary positions to lead to permanent opportunities.
• Equal opportunity employment policies.