School Clerical Specialist I

$36,462 - $58,282/Yr

Norfolk Public Schools, VA - Norfolk, VA

Full-time - Entry Level

Norfolk, VA

About the position

The School Clerical Specialist I position at Norfolk Public Schools is responsible for providing clerical and administrative support within a public school setting. This role involves a variety of tasks including student registration, record maintenance, and administrative assistance to school staff, ensuring smooth operations in the main office.

Responsibilities

• Provides support to the front office within a public school setting.
• Responsible for providing clerical support in the main office.
• Performs journey level clerical tasks in a main school office or guidance unit.
• Registers students, processes withdrawals, and maintains student records files.
• Performs attendance and student accounting tasks.
• Serves as administrative assistant/receptionist in a guidance office.
• Schedules appointments for students to speak with teachers and guidance counselors.
• Processes transcript preparation and distribution to colleges.
• Responsible for processing graduation data and scholarship information.
• Schedules conferences with parents.
• Performs a full range of specialized clerical tasks.
• Provides administrative and clerical support to administrators, counselors, and teachers.
• Receives and accounts for student activity funds.
• Processes student records.
• Assists in notification of substitutes as to assignments.
• Assists with processing payroll.
• Types forms, letters, notices, newsletters, receipts, vouchers, reports, and other materials from rough drafts or instructions.
• Files a variety of documents according to established procedures.
• Maintains office supply inventories.

Requirements

• High school diploma required.
• One (1) year of clerical experience, preferably in a school setting.
• At least one (1) year of college level coursework preferred.
• Two (2) years of customer service experience preferred.
• Equivalent combination of education and experience may be considered.

Nice-to-haves

• Experience in a school or similar office setting is preferred.