SCHOOL DATA MANAGER I

Devonshire Elementary - Charlotte, NC

Full-time

Charlotte, NC

Educational Services

About the position

The School Data Manager I at Devonshire Elementary is responsible for a variety of technical clerical tasks that involve preparing and maintaining student attendance data and demographic statistics. This role is crucial in ensuring the accuracy of all student data required by the state and federal Department of Education (DOE) as well as the district. The position requires proficiency in using various computer databases and systems to manage this data effectively. The primary duties include collecting and maintaining systems that support transcripts, grade reporting, student scheduling, and demographic data. The School Data Manager will verify the accuracy of processed data, recognize discrepancies, and take corrective actions to meet district and court reporting requirements. This role also involves completing input documents and maintaining the student database through electronic data transmission, ensuring that all records are up-to-date and accurate. In addition to data management, the School Data Manager will communicate and collaborate with other offices within the school and district, plan and schedule tasks according to school priorities, and implement a recordkeeping system for documentation related to staff members. The position requires overseeing proper reporting and recordkeeping related to student attendance and enrollment, including managing transfers, withdrawals, and statistical reports. The role is essential for maintaining adequate and accurate student records, especially during end-of-year procedures. The School Data Manager will also assist in resolving minor administrative and operational situations and perform other related duties as assigned. On-site attendance is a critical function of this position, emphasizing the importance of being present at the school to fulfill job responsibilities effectively.

Responsibilities

• Collects all data required to maintain systems supporting transcripts, grade reporting, rank-in-class, student scheduling, school master schedule, instructors file, special needs, LPAC/Bilingual, immunization, social security/state ID numbers, city and state and country of birth, language surveys, college entry codes, dropout recovery, and student demographic data.
• Verifies the accuracy of all processed data, recognizes discrepancies, and takes corrective action in support of district and court reporting requirements.
• Completes all input documents, and maintains and updates student database via electronic data transmission, including the school instructor file, student demographic and enrollment data, and grade reporting.
• Enters course master of all courses offered on campus and inputs into the database.
• Requests, picks up, and distributes all student database products to appropriate school offices and/or personnel.
• Communicates and works with other offices within the building, school district, and other school districts.
• Plans and schedules tasks, taking into consideration school priorities and the departmental calendar.
• Implements and maintains a recordkeeping system for documentation of new and current staff members, security roles in current student information system, and staff emails and photos.
• Oversees proper reporting and recordkeeping related to student attendance and enrollment, including transfers, withdrawals, statistical reports, and census cards.
• Ensures the maintenance of adequate and accurate student records regarding end of year procedures for students and staff.
• Collects and performs data entry tasks for all student data required by the state and federal Department of Education (DOE) and the district.
• Establishes, collects, organizes, and maintains data pertaining to assigned clerical tasks and composes departmental reports.
• Assists with the resolution of minor routine administrative and operational situations.
• Performs other related duties as assigned.

Requirements

• High School diploma
• 2 years of clerical experience with high competency in office software
• Ability to read and interpret documents including safety rules, operations instructions, and procedure manuals
• Knowledge of and ability to execute advanced principles of office administration and systems, office technology, and workflow
• Knowledge of and ability to execute advanced office procedures, including filing systems, recordkeeping systems, business correspondence, and reporting formats
• Advanced knowledge of computer operating techniques related to administrative and financial recordkeeping, databases, text processing, reporting, and presentations
• Proficiency with all Microsoft 365 products as well as ERP (Lawson or similar system), and applicable HR information systems
• Ability to advance several simultaneous assignments, with close attention to schedules and deadlines
• Ability to work independently, with little direction exercising good judgment
• Ability to maintain confidentiality when working with confidential, privileged, and sensitive records, materials, and information
• Ability to perform basic mathematics functions and maintain accurate data records
• Strong problem solving and critical thinking skills
• Ability to communicate effectively with a variety of audiences, orally and in writing, including electronic media
• Excellent time management skills and ability to organize, prioritize, manage and carry out duties efficiently and within established timeframes
• Ability to establish and maintain collaborative working relationships with all stakeholders.

Nice-to-haves

• Associate degree
• Experience working in a fast-paced urban school district or comparable governmental/public sector work