School Guidance Secretary (12-Month)

$41,018 - $81,453/Yr

Prince George's County Public Schools - Upper Marlboro, MD

Full-time

Upper Marlboro, MD

Educational Services

About the position

The School Guidance Secretary plays a crucial role in providing clerical support for the school guidance function in a middle or high school office. This position involves maintaining student records related to registration, transfers, class schedules, and counseling activities, while also supporting various administrative tasks such as data entry and accounting.

Responsibilities

• Assist students and parents in registration or transfer transactions.
• Complete necessary forms and related records for student registration and transfers.
• Provide clerical assistance to guidance counselors, ensuring completion of appropriate records for counseling activities.
• Maintain files of all current class schedules by student and by class.
• Update student guidance folders as required.
• Provide student grade transcripts as directed.
• Answer a variety of telephone calls and inquiries related to guidance matters.
• Screen and refer callers to counselors or other offices as required.
• Maintain guidance office files and records as required.
• Process various student and school administrative information and data entry from remote terminals.
• Perform other general office and related duties as assigned.

Requirements

• Completion of a standard high school diploma or GED with considerable school secretary experience at the School Secretary I level.
• Considerable knowledge of business English, spelling, modern office practices, procedures, and equipment.
• Ability to maintain complex clerical records and prepare reports from such records.
• Ability to make decisions in accordance with laws, ordinances, regulations, and established procedures.
• Ability to work harmoniously and discreetly with students, administrative and instructional staff, and central office staff.
• Previous experience or ability to learn information processing and data entry from remote terminals.
• Ability to type at the established rate of speed.
• Ability to plan and supervise the work of others.
• Ability to use good judgment, tact, and courtesy.

Benefits

• Direct Deposit expected as a condition of new hire employment.
• Accommodations for individuals with disabilities available upon request.