School Office Manager II

$46,426 - $75,546/Yr

Norfolk Public Schools, VA - Norfolk, VA

Full-time - Mid Level

Norfolk, VA

About the position

The School Office Manager II at Norfolk Public Schools is responsible for assisting school administrators with a variety of supervisory and administrative tasks. This role involves complex bookkeeping, financial management, and maintaining personnel documents while ensuring confidentiality. The position requires advanced computer skills and strong writing abilities, as well as experience in managing budgets and customer service.

Responsibilities

• Process school financial records and reconcile complex financial management programs.
• Collect and receipt for monies, prepare checks for payments, and post receipts and disbursements to accounts.
• Reconcile bank statements and prepare monthly financial statements.
• Process and maintain records of staff absences and leave requests.
• Check in substitute teachers, issue keys, and advise on lesson plans and schedules.
• Assist administrators in arranging classroom coverage when substitute teachers are not present.
• Process, verify, and maintain payroll records for part-time personnel.
• Calculate and prepare financial and statistical reports for administrators.
• Coordinate the work of clerical, secretarial, and administrative support personnel.
• Oversee secretarial duties for school administrators and manage the school office.
• Review all outgoing correspondence for formatting, spelling, punctuation, and grammar before submission for signature.
• Supervise clerical staff, assign duties, and review completed work for accuracy and completeness.
• Assist the principal with daily correspondence, maintain the principal's calendar, and coordinate meetings and conferences.
• Screen telephone calls for the principal and manage regular mail.
• Ensure compliance with local, state, and federal laws regarding student information.
• Attend meetings and conferences as needed.
• Research and develop materials for official school functions and maintain control records on incoming correspondence.

Requirements

• Associate's degree in a relevant field.
• Two years of directly related experience as a supervisor or office manager.
• Experience managing a school budget.
• Minimum of two years of customer service experience.
• Advanced computer knowledge and writing skills.