School Office Manager

$70,000 - $93,000/Yr

Jackson Walnut Park School - Newton, MA

Full-time - Mid Level

Newton, MA

About the position

The School Office Manager at Jackson Walnut Park School is responsible for supporting the administration of the school, ensuring smooth day-to-day operations, and facilitating effective communication within the school community. This role is crucial in maintaining student records, managing tuition payments, and engaging warmly with students, parents, staff, and visitors, reflecting the school's mission and values.

Responsibilities

• Maintain accurate student records and manage tuition payments.
• Oversee tuition billing, collection, and financial aid processing.
• Maintain the school's student database with updated information.
• Ensure timely processing of billing, invoices, reimbursements, and cash receipts.
• Support the admissions process by maintaining accurate records.
• Manage purchasing and inventory control for office supplies and equipment.
• Collaborate with the facilities team for preventive maintenance and compliance records.
• Compile bi-weekly payroll records for review by the Head of School.
• Create and manage the calendar of school-wide contracts.

Requirements

• Associate's or bachelor's degree preferred, with a focus in administration, education, or a related field.
• At least 3 years of experience in office management, school administration, or a related role, ideally in an educational setting.
• Strong organizational skills to manage multiple priorities.
• Technical proficiency in office software (Microsoft Office, Google Workspace) and CRM systems for tracking enrollment data.
• Excellent communication skills to interact professionally with students, families, staff, and external partners.
• Adaptability and flexibility to foster a collaborative spirit in the school community.

Benefits

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance