School Secretary, 10 month, 8 hour

Polk County Public Schools - Bartow, FL

Full-time

Bartow, FL

Educational Services

About the position

The School Secretary position at Polk County Public Schools is a full-time role focused on performing responsible clerical and secretarial duties within a school environment. The role is essential for maintaining school operations, managing student records, and providing assistance to students and staff. The secretary will handle various administrative tasks, including attendance reporting, student registration, and financial record-keeping, while ensuring effective communication within the school community.

Responsibilities

• Compile and type school attendance reports and other materials from various sources.
• Type and process student registration, absentee lists, and tardy slips.
• Prepare reports, narratives, and statistical tabulations.
• Operate office copy machines and process purchase and work orders.
• Register and withdraw students, maintaining accurate records.
• Provide information and assistance to students and the public, applying knowledge of school rules and procedures.
• Perform receptionist duties, including answering calls and composing correspondence.
• Maintain internal accounts and prepare financial reports.
• Keep time records and prepare payrolls.
• Prepare requisitions for supplies and equipment.

Requirements

• Graduation from an accredited high school or completion of GED.
• Clerical and secretarial office experience or an equivalent combination of training and experience.
• Knowledge of office practices and procedures, grammar, spelling, and business correspondence.
• Ability to type at a prescribed rate of speed.
• Ability to exercise independent judgment and deal effectively with students and the public.

Nice-to-haves

• Bilingual/biliterate preferred.