School Secretary, 10-Month

$40,851 - $40,851/Yr

Frederick County Public Schools - Frederick, MD

Full-time - Entry Level

Frederick, MD

Educational Services

About the position

The School Secretary position at Frederick County Public Schools is a 10-month role responsible for providing secretarial support to the school administration. The role involves a variety of administrative tasks, including managing communications, maintaining records, and assisting with school operations. The position requires effective use of office technology and strong interpersonal skills to create a welcoming environment for students and visitors.

Responsibilities

• Answer telephone calls, take messages, greet visitors, make appointments, and provide information.
• Maintain consistent and reliable attendance.
• Type and enter data for letters, schedules, reports, forms, and other materials.
• Effectively use the automated purchasing system, student information system, and substitute calling system.
• Maintain filing systems, student records, attendance reports, logs, and field trip records.
• Collect monies for various school purposes and keep appropriate records of such funds.
• Order and receive supplies and check invoices.
• Assist in maintaining property accountability.
• Assist in scheduling use of facilities.
• Assist with registration and transfer of records.
• Compose routine correspondence.
• Distribute mail and supplies.
• Perform other duties as assigned by the School Administrator.

Requirements

• High school diploma or equivalent (G.E.D.).
• Ability to effectively use word processing, database, spreadsheet, and email software.
• Ability to maintain confidentiality.
• Ability to communicate clearly and concisely in oral and written form.
• Ability to work under pressure and maintain flexibility.
• Strong human relations skills.
• Proficiency in business math.
• Capable of performing the essential functions of the position with or without reasonable accommodations.
• Regular and predictable attendance.

Nice-to-haves

• Five (5) years relevant office/clerical experience.
• Demonstrated proofreading ability and creation of a table in a word processing program.
• Ability to work independently with a minimum of supervision.
• Familiarity with the FCPS policies, goals, and programs.

Benefits

• Salary support based on the salary scale of Frederick County Public Schools.
• Non-exempt from overtime under the Fair Labor and Standards Act.