School Secretary II - Westfield Elementary (Internal Transfers Only)

Washington Unified School District - Yolo, CA

Full-time - Entry Level

Yolo, CA

Educational Services

About the position

The School Secretary II position at Westfield Elementary is a vital role within the Washington Unified School District, specifically designed for current employees seeking internal transfer opportunities. This position involves a wide range of clerical and secretarial tasks that support the daily operations of the school. Under supervision, the School Secretary II will relieve the supervisor of routine administrative and clerical details, ensuring that the school runs smoothly and efficiently. Key responsibilities include preparing various typewritten materials such as correspondence, budget documents, schedules, and reports. The secretary will also engage with parents regarding student attendance and welfare, coordinate the use of school facilities by both school groups and outside organizations, and maintain comprehensive student and school files and records. Additionally, the role involves preparing bank deposits, disbursing funds from petty cash, and operating duplicating equipment. The School Secretary II must maintain confidentiality regarding student records and administer first aid to students when necessary. Cross-training in other job classifications within the school office complex and supervising student assistants are also part of the job duties. This position requires a proactive approach to problem-solving and the ability to handle various tasks simultaneously while maintaining a high level of accuracy and speed. The School Secretary II will play a crucial role in fostering a positive school environment and ensuring effective communication between the school and the community.

Responsibilities

• Prepare a variety of typewritten materials, including correspondence, budget material, schedules, and reports.
• Confer with parents regarding student attendance and welfare.
• Obtain substitute personnel as needed.
• Assist in attendance work and maintain student records.
• Make arrangements for and coordinate the use of school facilities by school groups or outside organizations.
• Prepare bank deposits and disburse funds from petty cash.
• Operate duplicating equipment and prepare attendance reports.
• Maintain confidentiality of student records and administer first aid to students.
• Cross-train in other job classifications in the school office complex.
• Supervise student assistants when assigned.
• Perform other related duties as assigned.

Requirements

• Knowledge of modern office methods, equipment, and practices, including filing systems and receptionist techniques.
• Proficiency in English usage, spelling, grammar, and punctuation.
• Basic computer input and retrieval methods.
• Ability to interpret and apply District rules and policies governing school activities.
• Capability to perform responsible clerical work with accuracy and speed.
• Skill in analyzing situations and adopting effective courses of action.
• Ability to meet the public tactfully and courteously in situations requiring diplomacy and firmness.
• Quick and accurate arithmetic calculation skills.
• Typing speed of 40 WPM from clear copy and ability to take dictation at 80 WPM (may not be required in all assignments).
• Obtain a Red Cross first aid certificate.
• Establish and maintain cooperative relationships with those contacted during the course of work.