School Secretary/Receptionist

Buffalo-Hanover-Montrose Schools • Buffalo, MN

374d

About The Position

The School Secretary/Receptionist is responsible for providing general office support and knowledgeable administrative services to students, staff, and the community in an efficient, positive, courteous, and timely manner. This role is crucial for achieving the overall district educational objectives.

Requirements

• High School diploma or equivalent.
• Previous clerical experience preferred.
• Previous computer/technology experience required.
• Ability to provide basic oral and written communication.
• Ability to vary sequence of duties.
• Knowledge and application of basic computer skills.
• Ability to inter-relate with others and present a positive interaction with public, peers, and administration.
• Ability to handle multiple tasks simultaneously.
• Ability to organize work.
• Ability to meet deadlines.

Responsibilities

• Monitor/direct visitor's access to the building.
• Sign visitors and students in/out of the building.
• Greet students, staff, and visitors.
• Direct visitor, family, student, and staff questions to appropriate individuals.
• Monitor and support student arrival and dismissal.
• Answer general questions and/or direct phone calls and emails.
• Take and deliver messages.
• Photocopy small jobs and assist staff in submitting large print orders as needed.
• Assist staff with various projects.
• Send/receive faxes/scans.
• Receive payments, count money, prepare deposits, calculate and compile figures.
• Assist in maintaining school supplies.
• Sort/deliver/track incoming mail and packages.
• Assist with assembling mailings.
• Assist with school events and activity planning.
• Provide backup support for department/building coverage.
• Maintain building/department calendars.
• Assist in creation/updating of school communications and publications.
• Assist with technology, website, and social media.
• Prepare and file various basic reports used by the school district.
• Enter, retrieve, verify, import and export data, correct and track data.
• Prepare routine spreadsheets and create templates.
• Attend meetings and workshops as required.

Benefits

• According to Master Agreement, Level I

What This Job Offers

• Job Type: Full-time
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: High school or GED