School Secretary

$44,512 - $46,738/Yr

Unclassified - Colorado Springs, CO

Full-time - Entry Level

Colorado Springs, CO

About the position

The School Secretary at Pine Creek High School plays a vital role in supporting the school's administrative functions. This position involves performing a variety of clerical, secretarial, and administrative duties that are essential for the smooth operation of the school. The School Secretary provides comprehensive administrative assistance and secretarial services, ensuring that both students and parents receive the necessary support for their educational and vocational development. The role requires a commitment to maintaining a positive and efficient office environment, where the secretary acts as a point of contact for students, parents, and staff, facilitating communication and providing information as needed. In this position, the School Secretary will be responsible for a range of tasks including answering phone calls, greeting visitors, and providing information to callers. They will assist students with various needs, compose routine correspondence, and maintain accurate student records. The secretary will also be tasked with developing and implementing office procedures to enhance operational efficiency, managing various databases, and performing bookkeeping tasks related to district accounts. Additionally, the role requires the preparation of reports, handling confidential documents, and ensuring compliance with district rules and regulations. The School Secretary must demonstrate strong organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously. They will be expected to maintain confidentiality and establish effective working relationships with a diverse group of individuals, including students, parents, and staff. The position is integral to fostering a supportive school environment and requires a commitment to the educational mission of the school.

Responsibilities

• Perform clerical, secretarial, and administrative duties in support of the school or department.
• Provide full administrative assistance and secretarial service.
• Give secretarial, informational, and emotional support to parents and students.
• Answer telephone calls, provide information to callers, take messages, and forward calls as appropriate.
• Greet visitors to the building courteously, determine their needs, and provide information or directions.
• Assist students as needed and confirm appointments and meetings.
• Contact parents and students regarding absences from school.
• Develop and implement office procedures to ensure the efficiency of office operations.
• Maintain accurate and timely student records, including grades, credits, and immunization history.
• Maintain office filing systems and various databases and reports.
• Perform bookkeeping procedures and track district accounts; reconcile accounts and records.
• Prepare and process reports requiring research, computation, and compilation.
• Process and input data for student registration and schedules.
• Provide backup assistance to other office staff as needed.
• Run student transcripts and lists using database systems and look up class schedules as needed.
• Set up, file, and sort a variety of documents, including sensitive and confidential information.
• Take dictation for official meetings, prepare minutes, and handle confidential documents.

Requirements

• High school diploma or GED.
• Ability to communicate effectively verbally and in writing.
• Proficiency in computer skills, including office productivity applications.
• Strong organizational and time management skills.
• Ability to maintain confidentiality and manage simultaneous demands.
• Demonstrated ability to work well with others in a team setting.
• Ability to adapt to changing technologies and learn new systems.
• Considerable knowledge of policies, procedures, and overall district functions.

Nice-to-haves

• Knowledge of Special Education and associated legal requirements.
• Experience in a school environment or similar administrative role.
• Familiarity with data privacy laws and their implications for the educational community.

Benefits

• Full-time employment with regular hours.
• Health insurance coverage.
• Paid holidays and vacation days.
• Retirement savings plan options.
• Professional development opportunities.