Seasonal Event Manager

$60,320 - $60,320/Yr

Queens Botanical Garden Society - Flushing, NY

Part-time - Entry Level

Flushing, NY

Museums, Historical Sites, and Similar Institutions

About the position

The Seasonal Event Manager at Queens Botanical Garden (QBG) will oversee the daily operations and site management for an evening Light Show during the fall and winter seasons. This role involves coordinating with an external partner to ensure the event adheres to operational standards and provides a safe and enjoyable experience for visitors. The position is primarily outdoors and requires effective communication and problem-solving skills.

Responsibilities

• Work with the exhibitor and be the QBG representative onsite to enforce operational standards, oversee activity, and help troubleshoot to ensure a safe and enjoyable experience for visitors.
• Be on-site lead liaison between external partner and QBG staff during the operational hours of the event as well as the installation period prior to the show opening.
• Work with external partner and QBG staff to ensure all elements of the show are ready each night.
• Assist with troubleshooting; working with public, internal QBG staff and event partner staff.
• Attend meetings and walkthroughs.
• Produce end-of-day reports to relay to daytime supervisors.
• File incident reports, as necessary.
• Inspect the premises and ensure the Garden is returned to proper state after break-down in evenings.
• Assist with snow removal and de-icing on the grounds.
• Assist clearing of patrons from the grounds prior to show starting and upon closing each night.
• Other duties as assigned.

Requirements

• Event management experience, ideally of a similar caliber.
• Excellent communication skills; both written and verbal.
• Ability to multi-task and work under pressure.
• Operational thinker—ability to troubleshoot, problem solve and think 'outside the box'.
• Experience working in outdoor venues in all weather.
• Self-motivated; able to work independently.
• Possess and maintain a valid driver's license.

Benefits

• Free parking
• Employee discounts
• Access to the Museums Council pass, which grants free admission to various museums and cultural institutions.