Second Personal/Administrative Assistant

$100,000 - $100,000/Yr

Beacon Hill Staffing Group - New York, NY

Full-time - Entry Level

New York, NY

Administrative and Support Services

About the position

The Second Personal/Administrative Assistant will support two partners at a top-tier hedge fund by assisting with a variety of executive, personal, and family-related tasks. This role requires a proactive individual who can work independently and collaboratively, managing a wide range of responsibilities including travel coordination, calendar management, and household tasks. The position is based in Greenwich, with travel required to properties in Connecticut and New York.

Responsibilities

• Plan, organize, and execute personal and executive assistant functions independently and as part of a team.
• Coordinate domestic and international travel including car services, hotel arrangements, dinner reservations, activities, visas, and flights.
• Manage calendars via Outlook/Excel/Google Sheets for meetings, conferences, travel, and personal appointments.
• Assist with household tasks and run personal errands such as gift purchases, returns, and car maintenance.
• Create and update detailed Excel spreadsheets for tracking contacts, birthdays, holiday card mailing lists, and service providers.
• Manage phone interactions with internal/external business associates and family.
• Liaise with office and household staff to ensure all needs are met seamlessly.
• Monitor and organize to-do lists and deadlines, sending updates and reminders as needed.
• Assist with business tasks and ad-hoc projects.
• Maintain discretion and confidentiality in all matters while meeting deadlines.

Requirements

• Exceptional judgment, written and verbal skills.
• Significant experience with Google Suite and Microsoft Office Suite.
• Valid Driver's license and clean driving record.
• Ability to establish priorities and manage multiple projects simultaneously.
• Adaptability to an ever-changing work environment and ability to manage competing demands.
• Flexibility to travel around Connecticut/Manhattan and work from various locations.

Benefits

• Base salary of $100,000 plus paid overtime and discretionary bonus.