Secretary A - Bookkeeper (10 Month)

$34,944 - $36,670/Yr

Edwardsville Community Unit School District 7 - Edwardsville, IL

Full-time - Entry Level

Edwardsville, IL

Educational Services

About the position

The Secretary A - Bookkeeper position at Edwardsville Community Unit School District 7 is designed to assist building administrators in ensuring the smooth and efficient operation of the school office. The role involves maintaining a positive image of the school and the district through courteous interactions and effective management of records. The secretary will work under the direction of the building principal and may be reassigned as necessary to support the operational needs of the school.

Responsibilities

• Greet students, staff, and visitors
• Answer phone and relay and/or take/deliver messages
• Create an organized and efficient running office
• Perform as confidential secretary to Administrator and District
• Register students, checking all forms for accuracy and signatures, making copies as needed
• Maintain student enrollment cards, keeping them up-to-date and complete
• Maintain accurate record of student book rental
• Track student attendance - keeping records up-to-date and accurate
• Enter data into database programs
• Maintain all files as directed by Administrator (i.e. student, employees, correspondence)
• Check time sheet for hourly wage employees; sending to Board Office for payroll
• Maintain absentee report for classified employees and forwarding to Board Office each week
• Maintain an up-to-date master schedule
• Type suspension letter and maintain file on all such letters for end of year report
• Compile information and complete all State Reports as directed
• Maintain and track supplies - requisitions, purchase orders
• Compile and distribute daily, weekly, monthly correspondence to staff and parents as directed by Administrator
• Coordinate the work of other secretaries and volunteers as directed by Administrator
• Keep supply of district forms needed for employees
• Perform other duties as directed by Administrator(s)

Requirements

• Minimum of high school diploma
• Prefer college or 2 years experience in similar position
• Excellent communication skills - verbal and written
• Ability to interact pleasantly and tactfully with administrators, students, employees and visitors
• Competent computer skills: Microsoft applications and database software such as Powerschool
• Competent clerical and organizational skills