Secretary Admin

$48,214 - $48,214/Yr

Quadrant - Rockville, MD

Full-time - Entry Level

Rockville, MD

Management of Companies and Enterprises

About the position

The Secretary Administrator position in Rockville, MD, involves providing comprehensive administrative support to a large government federal entity. The role requires proficiency in various software programs and entails a wide range of secretarial and organizational tasks, including managing correspondence, scheduling appointments, and making travel arrangements.

Responsibilities

• Support a large government federal entity by performing administrative tasks.
• Type, proofread, and edit technical, scientific, and government documents according to standards and guidelines.
• Review incoming correspondence and manage mail.
• Utilize software programs such as MS Word, MS Excel, MS Access, Outlook, and SharePoint for assigned work.
• Maintain automated tracking systems for controlled correspondence and action items.
• Answer telephone calls and greet visitors professionally.
• Manage and maintain supervisors' calendars, scheduling meetings and events.
• Coordinate work assignments and office coverage with other administrative staff.
• Make travel arrangements and prepare travel authorizations and vouchers.
• Prepare electronic time and attendance records.
• Use the Agency-wide Document Access and Management System (ADAMS) for document management.
• Provide advice on proper procedures and formats for correspondence and reports.

Requirements

• 2 years of experience in administrative or secretarial roles.
• Proficiency in Microsoft Word, Outlook, and appointment calendar management.
• Experience with software programs such as MS Excel, MS Access, and SharePoint.
• Strong knowledge of grammar, spelling, punctuation, and correspondence procedures.
• Ability to handle multiple assignments efficiently.
• Tactful communication skills with various levels of personnel.
• Ability to work effectively in a team environment.

Benefits

• Healthcare benefits offered to all eligible employees according to compliance mandated by the Affordable Care Act.