Secretary/Administrative Assistant

$41,600 - $62,400/Yr

Legacy Park Advisors - San Diego, CA

Full-time - Entry Level

San Diego, CA

About the position

Legacy Park Advisors, a reputable CPA Firm located in San Diego, CA, is seeking a skilled and dedicated Secretary/Administrative Assistant to join our team. This full-time position offers a salary range of $20 to $30 per hour, with a standard work schedule from Monday to Friday, 8 am to 5 pm. As a key player in our organization, you will contribute to the smooth functioning of our office and play a crucial role in supporting the Managing Partner and CPAs. Your responsibilities will include providing exceptional customer service, managing schedules, and executing various administrative tasks with precision and attention to detail. In this role, you will be responsible for interacting professionally with clients and team members, showcasing strong organizational and time management skills. You will manage scheduling for the Managing Partner's meetings and other office events, ensuring that all appointments are handled efficiently. Additionally, you will be tasked with scanning and data entry, maintaining a high level of accuracy while managing sensitive information. The ability to multitask and adapt to changing priorities and deadlines is essential, as you will be handling various tasks simultaneously. Reliability and consistency in attendance and performance are crucial, as you may be required to work overtime during our busy seasons, specifically in March-April and September-October. Basic proficiency in Microsoft Office applications, including Word, Excel, and Outlook, is necessary for this position. If you are a motivated and detail-oriented individual with a background in administrative support, we invite you to apply for this exciting opportunity. Please submit your resume and a cover letter outlining your relevant experience to [email protected].

Responsibilities

• Provide exceptional customer service over the phone, in-person, and through email communications.
• Manage scheduling for Managing Partner meetings and other office events.
• Handle data entry, scanning, and the responsible management of sensitive information.
• Efficiently handle multiple tasks and priorities simultaneously.
• Demonstrate adaptability to changes in the work environment.
• Maintain a high level of reliability and consistency in attendance and performance.
• Be available for possible overtime work during busy seasons (March-April & September-October).
• Undertake various administrative tasks as required.

Requirements

• Proven experience as a secretary or administrative assistant.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office applications (Word, Excel, Outlook).
• Strong organizational and time management skills.
• Ability to handle sensitive information with discretion.
• Positive attitude and ability to work well in a team.

Nice-to-haves

• Initiative and problem-solving abilities.
• Professional demeanor and a positive attitude.
• Strong interpersonal and communication skills.
• Ability to maintain confidentiality.