Unclassified - Astoria, OR
posted 6 months ago
As a Secretary for Career Technical Training at the Tongue Point Job Corps Center in Astoria, OR, you will play a vital role in supporting the administrative functions of the organization. This position involves a variety of clerical and administrative duties that are essential for the smooth operation of the center. You will be responsible for performing secretarial tasks, which include dictation and transcription of correspondence, reports, and other documents. Your role will also require you to manage incoming calls and visitors, ensuring they are directed to the appropriate personnel when necessary. In addition to these tasks, you will maintain a calendar of events, schedules, and appointments, and take minutes during meetings. Coordinating meeting arrangements, including determining the time, place, attendees, and agenda, will also be part of your responsibilities. You will be expected to maintain a correspondence control log, manage incoming and outgoing mail, and follow up on action items to ensure timely responses. This position is crucial in ensuring that the administrative functions of the center are carried out efficiently and effectively, contributing to the overall mission of providing quality services to local youth. The Secretary position offers a full-time schedule with 8-hour shifts from Monday to Friday, providing a stable work environment. The role is designed for individuals who are organized, detail-oriented, and possess strong communication skills, as you will be interacting with various stakeholders within the organization.