Secretary, Department of Recreation and Cultural Affairs

$42,869 - $59,058/Yr

Hoboken Parking Utility - Montclair, NJ

Full-time - Entry Level

Montclair, NJ

Personal and Laundry Services

About the position

The Secretary for the Department of Recreation and Cultural Affairs is responsible for performing complex clerical work that requires strong computer skills. This role involves greeting visitors, answering phones, issuing permits, processing purchase orders, and maintaining financial records. The position operates under the general direction of the Director of Recreation and Cultural Affairs, who reviews performance for adherence to departmental policies and procedures.

Responsibilities

• Handles registration and scheduling using Community Pass software.
• Greets and assists visitors.
• Answers phones and responds to emails.
• Issues permits and handles scheduling.
• Maintains records, files, and reports.
• Collects fees, makes reconciliations, and performs financial recordkeeping.
• Generates and processes a high volume of purchase orders using MSI software.
• Prepares weekly time, attendance, and payroll records.
• Maintains inventory and orders office supplies.
• Creates flyers and literature.
• Performs related miscellaneous clerical work and assists Activities Directors with various program needs.

Requirements

• High school diploma or equivalent; bachelor's degree in related field preferred.
• Two (2) years of administrative experience in a business or government agency.
• Thorough knowledge of MS Word and Excel; experience in MSI and Primepoint preferred.
• Strong computer skills and excellent customer service skills.
• Ability to work in a fast-paced and busy environment.

Benefits

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance