Secretary I, The Honors College

$18 - $22/Yr

Miami Dade College - Miami, FL

- Entry Level

Miami, FL

Educational Services

About the position

The position provides administrative support to Department Chairs, Directors, and/or Program Managers within The Honors College. The role involves a variety of tasks aimed at ensuring smooth departmental operations and effective communication with faculty, staff, and students.

Responsibilities

• Checks voicemail and emails regularly and ensures that emergencies, such as faculty absences are communicated immediately
• Acts as or oversees department receptionist area by answering telephone, transferring calls to the appropriate person and greeting visitors
• Opens, sorts, distributes department mail and prepares outgoing mail
• Maintains supervisors appointment calendar
• Creates and maintains office files
• Makes copies of correspondence or other documents as required
• Maintains documentation of the operations of the department, which requires preparing and typing a variety of routine correspondence and documents including statistical reports, minutes, agendas, budget worksheets and requisitions
• Responds to student inquiries
• Communicates extensively with various faculty, staff and students
• Prepares and/or maintains on-line payrolls for part-time and full-time personnel
• Prepares on-line disbursement requests, requisitions, and leave forms
• Maintains and adheres to College policies and procedures
• Handles confidential information
• Performs other duties as assigned

Requirements

• Associates Degree and one (1) year experience; or two (2) years of experience in advanced clerical work, including or supplemented by courses in secretarial training or Business courses in high school or college; or a combination of experience and training
• All degrees must be from a regionally accredited institution
• Knowledge of spreadsheets, Microsoft and database software applications and office equipment (i.e., photocopier, printer, fax machine, calculator)
• Knowledge of office practices and procedures
• Effective interpersonal skills in order to make sound judgments to decide how duties and responsibilities are completed between himself/herself and coworkers, the supervisory chain, faculty, staff, and students
• Ability to use tact, poise, patience and courtesy
• Ability to think, reason, and make sound judgments to decide how duties and responsibilities are completed in compliance with college standards and guidelines
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedures manuals
• Ability to write routine reports and correspondence
• Ability to make arithmetical calculations such as addition, subtraction, multiplication and division
• Ability to multi-task and meet tight deadlines
• Ability to speak effectively before groups of customers or employees of organizations
• Ability to work a flexible schedule that may include evening, and weekend assignments
• Ability to work in a multi-ethnic and multi-cultural environment with students, faculty and staff